CONTRACTUAL ASSISTANT

Description

Job Summary: ACCIONA is seeking a Contractual Assistant for the CESAN sanitation project to manage disputes and support contractual management. Key Highlights: 1. Global leadership in regenerative infrastructure and positive social impact 2. Focus on sustainable development and solutions for global challenges 3. Inclusive and diverse environment, recognized as a Top Employer We are a global company, a leader in developing regenerative infrastructures that generate a positive impact on society. Our workforce of over 65\.000 professionals across more than 40 countries on five continents contributes to our mission of designing a better planet. We are looking for people who want to make a difference, promote sustainable development, and find solutions to major global challenges such as climate change, overpopulation, and water scarcity. Join us in seeking solutions for a sustainable future. ACCIONA, through its Water business, is seeking a Contractual Assistant for its new CESAN sanitation project in Espírito Santo. Job Description Mission: Independently perform basic administrative tasks and computerized processing of documentation related to your business unit/department, in accordance with guidelines set by your supervisor, to meet the needs of your internal clients. The main objective of this role is planning and managing the various disputes in which the company may be involved across the different countries where it operates (procedural and criminal law). Candidate Requirements Responsibilities: * Receive and analyze the comparative MAPA and documentation sent by Buyers to ensure correct application of negotiated commercial terms; * Create/expand purchase orders in SEO, accurately describing data such as: Family, Item/Service/Rental Description, Quantities, and Unit Prices; * Create individual folders per contract in the network and correctly allocate all relevant contracting documentation, including but not limited to documents from the Contractor and the Client; * Draft and review draft contracts, amendments, termination agreements, and other contract-related documents, and submit them for legal and Contractor validation; * Verify basic documentation submitted by suppliers, checking company and corporate structure data; * Update and verify daily controls using department-generated data – Contract Control Spreadsheet, Contact Spreadsheet, * Commercial Tracking and Instrument Monitoring; * Correctly upload negotiated legal instruments onto the electronic signature platform, verifying all relevant attachments and signatory details; * Monitor and control daily the signing authority levels for legal instruments and enforce appropriate follow-ups with Contractors; * Release purchase orders in SEO, correctly attaching relevant documents that triggered the creation/expansion or termination of the contract; * Forward signed instruments between parties to internal departments, archive and organize them, ensuring they remain updated and accessible; * Request “No Records Found” certificates and Supplier Evaluations for contracts nearing termination; * Periodically monitor contract validity and alert managers to minimize negative impacts on contracts due to execution deadlines; Education: * Completed or ongoing undergraduate degree in: Business Administration, Law, Contract Management, or related fields. Behavioral Competencies: * Proactivity * Results/orientation toward achievement * Teamwork * Assertiveness, communication, and influence * Organization and accountability * Communication and relationship-building skills * Adaptability to change Location: Vitória / Espírito Santo Work Mode: On-site *ACCIONA has received the Top Employer certification for 2022, 2023, 2024, and 2025\. This certification recognizes ACCIONA as one of the best companies to work for in Brazil, acknowledging its commitment to placing people management at the core of its strategy. We value diversity as a source of talent and therefore strive to foster an inclusive environment where respect and inclusion are promoted so that everyone can participate with equal opportunity. We invite all individuals to apply regardless of origin, circumstances, background, or status.* M/F