JUNIOR DOCUMENTATION ASSISTANT

Description

Job Summary: Responsible for supporting the organization, verification, and control of fleet documentation, assisting in the preparation of mobilization books and ensuring standardization and deadline compliance. Key Highlights: 1. Support fleet document organization and control 2. Ensure standardization and deadline compliance 3. Experience in physical and digital document archiving Responsible for supporting the organization, verification, and control of fleet documentation, assisting in the preparation of mobilization books according to internal guidelines. Handles document registration, updating, and archiving, ensuring organization, standardization, and compliance with established deadlines. **Responsibilities:** * Support the preparation and organization of vehicle mobilization books according to internal guidelines; * Verify and collect technical, legal, and operational documents for light and heavy vehicle fleets; * Perform digitalization, archiving, and standardization of digital documents; * Update information and records in control systems or spreadsheets; * Support deadline tracking for submission and updating of mandatory documentation; * Maintain an organized and accessible document database for internal consultation; * Support the documentation analyst in meeting contractual requirements of clients; * Ensure compliance with internal procedures related to document management. **Requirements:** * Prior experience in administrative routines, document organization and control; * Experience in physical and digital document archiving, updating information in systems and spreadsheets, as well as document verification and deadline control; * Basic knowledge of mobilization book assembly and corporate documentation organization; * Proficiency in Microsoft Office, especially Excel and Word; * Familiarity with management systems, document control systems, and experience in corporate, rental, or fleet management environments is desirable; **Behavioral Competencies:** * Organization; * Attention to detail; * Responsibility; * Agility; * Commitment. **Academic Qualifications:** * Completed high school education; * Bachelor's degree in progress in Administration, Logistics, Process Management, or related fields is desirable.