ADMINISTRATIVE ASSISTANT - SAEPS

Description

Job Summary: The professional will perform various administrative tasks, including preparing reports, controls, records, and internal communications, as well as handling telephone calls and organizing files. Key Highlights: 1. Performing administrative and office support activities 2. Responsibilities including communication, reporting, and organization 3. Opportunity within a philanthropic organization focused on health and social initiatives * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, filter topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal calls directly or through the receptionist, transferring the call to the requester or delivering the message when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal books, registering supporting documentation; * Control requests and receipt of consumable materials, arranging the request form and monitoring their delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging their forwarding; * Monitor the progress of procedures or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed high school education; * Higher education completed or in progress in Administration is desirable; * Computer literacy — User level; * Experience in the field is an advantage. The **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for Medical Development) is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility at its headquarters, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, directed toward disease treatment, prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has expanded its scope of action through projects under development in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to health services essential for human and social development. Our commitment is to foster a culture of inclusive diversity that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea sharing, teamwork culture development, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **SAEPS – PSYCHOSOCIAL SCHOOL SUPPORT SERVICE** SAEPS involves implementing Psychosocial School Support Service activities to improve access, retention, learning, and development of infants, children, and adolescents enrolled in the Municipal Education Network, through multidisciplinary team management and provision of transportation, INFORMATION TECHNOLOGY EQUIPMENT, FURNITURE, and MATERIALS. SAEPS will operate in coordination with the Municipal Department of Education’s (SME) Nucleus for Support and Monitoring of Learning (NAAPA), following guidelines and regulations issued by SME to govern service operations. NAAPA aims to ensure comprehensive protection of the rights of infants, children, and adolescents enrolled in MUNICIPAL EDUCATIONAL UNITS whose rights have been violated and/or who are experiencing distress, resulting in significant impairments to their development and schooling.