Administrative Assistant

Description

Job Summary: Professional responsible for administrative monitoring, personnel management, financial control, document organization, and compliance with legal requirements. Key Highlights: 1. Multifunctional involvement in administrative and personnel management processes 2. Responsible for monitoring working hours, petty cash, and expenses 3. Full-cycle employee lifecycle management, from onboarding to offboarding ***JOBS ALSO AVAILABLE FOR PEOPLE WITH DISABILITIES (PCDs).*** **DESCRIPTION:** · Monitor overtime hours by collecting data from time clocks, calculating the overtime payment amount for each employee, and entering the data into an electronic spreadsheet; · Monitor the petty cash fund, determining monthly expenditures, entering amounts into an electronic spreadsheet, reporting to the finance department, and issuing a monthly report to senior management; · Monitor travel funds, identifying expenses, requesting reimbursement from the finance department, entering data into an electronic spreadsheet, and issuing a monthly report to senior management; · Monitor expenses by verifying dates, amounts, and services rendered via invoices; · Manage employee transportation and meal allowances, determining the number of vouchers to be issued per employee, collecting signatures and delivery dates; · Generate reports detailing employee headcount, new hires and terminations, overtime hours, personnel mobilization, expense budgeting, cost justification, and training hours; · Responsible for the entire onboarding process, including recruitment and selection stages, requesting and submitting documents to HR, scheduling pre-employment medical exams, signing onboarding documents, and immediately forwarding them to HR; · Coordinate and deliver employee benefits; · Distribute monthly pay slips; · Organize and manage vacation schedules; · Receive and clarify employee inquiries, referring them to HR when necessary; · Responsible for the entire offboarding process: authorization, delivery and guidance to employees regarding notice periods, final settlement approval, and labor card cancellation; · Archive company documents, maintaining them in an organized manner; · Comply with all applicable legal requirements and other requirements communicated as relevant to their area and responsibilities; **EDUCATION:** Completed high school or currently pursuing higher education. **REQUIREMENTS:** Experience with Microsoft Office suite. Knowledge of Personnel Department operations and electronic timekeeping systems. **Prior experience in mining companies is a plus.** Compensation: R$2.500,00 - R$2.900,00 per month Benefits: * Medical assistance * Dental assistance * Life insurance * Meal allowance * Food voucher * Transportation allowance Work Location: On-site