Executive Assistant

Description

Job Summary: We are seeking a proactive and collaborative Executive Assistant to manage schedules, serve as a liaison, draft documents, and organize events in a dynamic environment. Key Highlights: 1. Opportunity to develop business vision, organization, and relationship skills 2. Dynamic, innovative, and growing work environment 3. Act as a liaison between executive management, employees, clients, and suppliers We are looking for an **Executive Assistant** to join our team! This is an excellent opportunity for those eager to learn on the job and develop business acumen, organizational skills, and interpersonal relationship capabilities. If you are proactive, creative, and collaborative, and seek a dynamic, innovative, and growing work environment, this opportunity may be right for you. **JOB RESPONSIBILITIES** * Manage executives’ calendars, including scheduling meetings, appointments, and travel. * Act as a liaison between executive management, employees, clients, and suppliers. * Draft, review, and manage documents, reports, and correspondence. * Organize meetings, including preparing agendas, minutes, and logistical support. * Monitor deadlines and executive requests, ensuring timely completion of tasks. * Handle telephone and in-person communications with professionalism and discretion. * Assist in organizing corporate events and executive travel. * Maintain organized and up-to-date physical and digital filing systems. * Handle confidential information ethically and discreetly. **REQUIREMENTS** * Bachelor’s degree completed or in progress in Executive Secretarial Studies. * Proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook) is mandatory. * Prior experience in this role or in administrative support functions for senior management. * Time management and organizational techniques. * Business writing skills. * **Willingness to undertake occasional travel.** **BEHAVIORAL COMPETENCIES** * Organization and attention to detail * Discretion and confidentiality * Strong verbal and written communication skills * Proactivity * Ability to handle multiple priorities simultaneously * Emotional intelligence * Professional demeanor Compensation: starting from R$3.600,00 per month Benefits: * Company-provided mobile phone * Meal allowance * Transportation allowance Work location: On-site