Licensing Assistant

Description

Job Summary: Licensing Assistant to support licensing processes with public agencies, ensuring efficient organization, follow-up, and progress of requests. Key Highlights: 1. Support for licensing and documentation processes 2. Organization and follow-up of requests 3. Interaction with public agencies and documentation We are seeking a Licensing Assistant to support licensing processes with public agencies, ensuring efficient organization, follow-up, and progress of client requests. If you are organized, detail-oriented, and enjoy working with processes and documentation, this opportunity may be for you! **Main Responsibilities**: Receive licensing requests and ensure information is up-to-date in the system; Assist with licensing requests based on public agencies’ checklists, including: \- (CUOS); \- Construction Permit; \- Certificate of Occupancy (Habite-se); \- Preliminary License (LP), Installation License (LI), and Operation License (LO); \- Operating Permit; \- Fire Department Compliance Certificate; \- Inspection Reports; Prepare, organize, and submit applications to public agencies; Track submitted applications via system, email, and local third-party agents; Maintain contact with third-party collaborators and dispatch agents, providing support; Record and update service statuses according to licensing progress; Inform the Licensing Coordinator about missing documents or pending items; Request licensing fees, forward payment slips, and submit payment confirmations; Receive issued licenses and forward them to the Coordinator; Attend meetings with public agencies when necessary; Support preparation of inspection and licensing reports; Organize and save documents and legislation by state/city in the system or network; Conduct client, municipal, or public agency visits when necessary. Team Routine and Rituals: Participate in weekly department alignment meetings; Participate in monthly licensing area meetings; Monitor performance indicators; Contribute to smooth operational execution and positive organizational climate; Attend meetings whenever necessary. **Requirements**: Minimum 6 months of experience in administrative, licensing, documentation, or related activities; Organizational skills, attention to detail, and strong communication; Proficiency with systems, document control, and process tracking; **Benefits**: * Transportation allowance; * Meal voucher and/or food allowance; * iFood benefits package; * WellHub; * Avus; * StarBem; * 50% Hapvida health insurance plan after probation period. Employment Type: Full-time, CLT permanent contract Compensation: R$1\.816,18 per month Benefits: * Medical assistance * Food allowance * Transportation allowance Selection Question(s): * This is an on-site position located in Fortaleza-CE; are you aware? Experience: * Licensing (Preferred) Work Location: On-site