Administrative Assistant

Description

Job Summary: A professional responsible for administrative and financial tasks, including cash management, accounts payable, payroll, and document organization. Key Highlights: 1. Cash management and daily hotel billing 2. Payment and unit obligation control 3. Support in employee onboarding and offboarding processes **Company Description** Primarily serves: * Travelers seeking functional and affordable accommodation (budget-conscious tourists, economically minded business travelers, backpackers, etc.). * Those who value practicality, cleanliness, and basic comfort — without luxury, but with the assurance of a reliable experience. * People staying for short durations or prioritizing cost\-effectiveness over high-end amenities. **Job Description*** Perform front desk cash opening jointly with another checker, verifying all transactions that occurred. Identify potential discrepancies and report them to the immediate supervisor, as well as archive required documents daily. * Perform daily unit cash closing and hotel billing, and submit results to the immediate supervisor. * Control and request (execute) payment of unit obligations according to accounting office procedures (CSC / Ascon / Others). * Monitor, reconcile, and clear customer payments based on bank-issued documents and internal control documents. * Manage employee onboarding and offboarding, vacations, probationary contract expirations, etc. Collect information and documents for submission to the accounting office (CSC / Ascon / Others). * Administer and manage the unit’s medical assistance plan and life insurance, including enrollment and removal of employees and dependents. Receive and verify invoices, resolve issues, and provide necessary clarifications. Purchase and distribute transportation vouchers and/or meal vouchers to unit employees. * Archive department documents such as invoices, contracts, employee registration forms, etc., in accordance with Accor’s internal procedures.* Distribute various documents to employees (pay slips, time cards, transportation vouchers, etc.), collecting corresponding signatures. **Additional Information** Benefits: * Meal Allowance * Transportation Allowance * Health Insurance Plan * Dental Insurance Plan (voluntary enrollment) * Profit-Sharing Program (PPR) * Work Schedule: 5 \* 2 \- Business Hours