Project Planning Coordinator

Description

Job Summary: We are seeking a Project Planning Coordinator to coordinate the planning, integration, and control of schedules for complex projects, ensuring alignment and contributing to continuous improvement. Key Highlights: 1. Integrate into the global Project Management team for Complex Projects 2. Direct impact on project predictability and managerial decision-making 3. Work in close collaboration with Project Managers Our world depends on rocks, minerals, metals and other raw materials – the building blocks of modern society. As an industry leader, Metso helps transform these essential materials to enable sustainable modern life. Our solutions and services support everything from renewable energy and electrification to the infrastructure and digital economy shaping our future. Together, we help our customers meet growing demand while driving the industry toward a more sustainable use of the earth’s natural resources. Join nearly 18,000 Metsonites worldwide, each bringing unique expertise and experience to positive change. At Metso, you’re supported by a growth culture built on safety, wellbeing, inclusion and collaboration. This is your opportunity to make an impact and rise above the possible. **Job posting end date:** 04/05/2026 Introduction We are looking for a Project Planning Coordinator to join the global Project Management team for Complex Projects. In this strategic role, the professional will be responsible for coordinating the planning, integration, and control of capital project and installed base upgrade schedules, ensuring alignment among scope, timelines, resources, and costs. This position has a direct impact on project predictability, managerial decision-making, and business results, actively contributing to the continuous improvement of planning processes in a global environment. This position reports to the Manager and works in close collaboration with Project Managers. The role is primarily based in Sorocaba and involves up to 30% travel (domestic and international). Team You’ll Join You will join a high-performance Project Management team accountable for profitability (P\&L), on-time delivery (OTD), customer satisfaction, quality, and scope adherence. Projects serve global Mining sector customers, with teams distributed across South America, working in close collaboration with the NCA, EMEA, and APAC regions. Key Responsibilities Coordinate the development, consolidation, and maintenance of integrated project schedules in MS Project or Primavera, based on the approved WBS. Lead the schedule update process, progress monitoring, and deviation analysis—including critical paths, milestones, and project impacts. Coordinate and validate schedule recovery scenarios—such as fast tracking and crashing—assessing impacts on cost, risk, and resources. Serve as the technical reference for planning, supporting Project Managers and planners in the use of tools, reporting, and executive presentations. Ensure schedule integration with procurement, logistics, manufacturing, engineering, and commissioning milestones. Collaborate with Supply Chain, Engineering, and Operations to ensure realistic timelines and appropriate resource allocation. Consolidate supplier and subcontractor schedules, ensuring control over critical activities and interfaces. Identify, analyze, and communicate planning risks, deviations, and impacts, proposing mitigation actions to stakeholders. Coordinate the issuance and control of customer deliverables and documentation, ensuring compliance with contractual and project requirements. Support portfolio project management, including OTD indicators, risks, capacity, and resource loading. Represent the Planning function in progress review meetings, gate reviews, and forums with leadership and strategic customers. Support the development of physical progress curves, resource histograms, and capacity analyses. Contribute to commercial proposal development through baseline schedule preparation and validation, along with planning assumptions. Coordinate the standardization of planning methodologies, templates, and KPIs to ensure consistency across projects. Oversee planning governance, ensuring adherence to processes, reporting cycles, and corporate standards. Develop and monitor planning KPIs, proposing continuous improvements based on performance analysis. Support capacity and resource planning for the project portfolio, in coordination with management. Contribute to the maturity of the planning function through training, technical guidance, and dissemination of best practices. Support lessons learned analyses, incorporating improvements into future processes and schedules. Act as the focal point for integration between planning, cost, and risk functions, where applicable. Who You Are Bachelor’s degree in Engineering. 10–15 years of solid experience in capital project and upgrade planning and control, preferably in industrial or global environments. Proficiency in MS Project and/or Primavera. Experience with SAP (MM, PS). Project Management education or certification (e.g., PMP or equivalent) is considered a plus. Proven ability to coordinate technically and interface across multiple functions. Analytical, organized, proactive profile with strong communication skills. Experience working with multicultural and geographically dispersed teams. Fluent English; Spanish is considered a plus. What We Offer An inspiring purpose – Enabling sustainable modern life. Minerals and metals form the foundation of essential modern-world functions, and there is an urgent need for more sustainable solutions for their extraction and processing. At Metso, you’ll be part of this transformation and contribute to positive industry change. A safe workplace – Safety is a core Metso value. Our goal is to demonstrate leadership and vision in promoting a safety culture. Compensation and benefits – A competitive compensation and benefits structure aligned with market practices, including attractive fixed and variable pay, health insurance, dental insurance, life insurance, private pension, meal vouchers, and others, per current policies. Flexibility – We value personal interaction and onsite collaboration, combined with an open and flexible work environment that promotes work-life balance. A strong and inclusive culture – Commitment to developing an inclusive culture that enables everyone to reach their full potential, grounded in courage, collaboration, and mutual care. Extensive learning opportunities – Encouragement of continuous development through frequent dialogues, feedback, internal mobility, mentoring programs, training, and global opportunities. Borderless interaction – Leverage our global network of colleagues for knowledge sharing and experience exchange, with open and transparent communication. Contact Ready to push boundaries with us? Click “Apply” now. We understand that some highly qualified candidates may hesitate to apply if they don’t meet all listed requirements. If you’re excited about this opportunity, we encourage you to apply even if you don’t fulfill every requirement—you may be the right person for the role. For additional information, please contact HR – Recruitment & Selection. Metso is committed to pay equity and transparent reward practices globally. Compensation information is shared in line with local legislation and applicable recruitment practices. How to join \- Working at Metso \- About Metso \- Diversity and Inclusion \- Meet our people Metso is an equal opportunity employer committed to fostering an inclusive and diverse workforce culture. All qualified applicants will receive consideration for employment without regard to race, religion, color, nationality, gender, gender identity, sexual orientation, age, status as a protected veteran or status as a qualified individual with a disability. Metso is a frontrunner in sustainable technologies, end\-to\-end solutions and services for the aggregates, minerals processing and metals refining industries globally. We improve our customers’ energy and water efficiency, increase their productivity, and reduce environmental risks with our product and service expertise. We are the partner for positive change. Metso is headquartered in Espoo, Finland. At the end of 2025 Metso had close to 18,000 employees in around 50 countries, and sales in 2025 were about EUR 5\.3 billion. Metso is listed on the Nasdaq Helsinki. metso.com