Documentation Analyst

Description

Job Summary: Responsible for managing, supporting, and executing activities within the Technical Archive Unit or Document Management Unit, with emphasis on coordination, planning, and quality control. Key Highlights: 1. Management and support for technical archive and document management activities 2. Coordination and planning of internal activities of the Core Unit 3. Focus on quality control and document analysis Responsible for managing, supporting, and executing activities within the Technical Archive Unit or Document Management Unit. Main Responsibilities: * Provide advisory services, monitoring, and presentation of statistical data regarding the progress of project document issuance; * Coordinate internal activities of the Technical Archive Unit or Document Management Unit; * Plan and monitor activities and requests received from the client; * Present statistical data on processed volume, service delivery, and other related processes and deliverables; * Identify and map document workflows, including origins and destinations, in collaboration with field inspectors and project coordinators; * Plan and implement the document management schedule according to the documentation plan and the quantity of documents to be provided by the client; * Plan and implement quality control of received documentation, in compliance with the client's quality guidelines and plans; * Analyze documents for formatting and coding, verifying the quality of documents issued for the project; * Create, review, and supplement the Project Implementation or Business Area Technical Documentation Unit’s Document Management Plan; * Participate in contract kickoff meetings with the engineering designer – Kick-off Meeting (KOM) for the Project; * Respond to managerial requests for information regarding project documentation; * Deliver presentations containing statistical data and information on the progress of technical document issuance activities for the project; * Develop procedures to guide the Contractor; * Guide Contractors to meet client requirements; * Understand and apply, in practice, the processes covered under technical and administrative documentation services, observing contractual clauses; * Participate in meetings with the contracted engineering designer and the client; * Prepare a monthly report detailing completed activities; for legacy documentation projects, include progress and milestones; * Organize physical archives across various client units; * Guide Contractors to meet client requirements; * Understand and apply, in practice, the processes covered under technical and administrative documentation services, observing contractual clauses; * Generate reports on documents registered in the Electronic Document Management System (EDMS), where the team is assigned, for client management monitoring; * Generate reports tracking document comment workflows for client management review; * Participate in meetings with the contracted engineering designer and the client; * Conduct documentary diagnostics and present proposals for archive organization; * Organize documentation electronically, establishing taxonomy for files in the storage location specified by the client, in accordance with the client’s corporate rules and standards; * Manage and archive meeting minutes, letters, and e-mails exchanged with Contractors, ensuring control over numbering, issuance/receipt, and filing. Requirements: Minimum Education: * Bachelor’s degree in Library Science or Archival Science. Minimum Experience: * Minimum of 6 years’ experience in engineering documentation management and/or document management projects. Minimum Knowledge: * Proficiency in the full Microsoft Office software suite; * Proficiency in Adobe Systems’ Acrobat Pro software; * Knowledge of Electronic Document Management Systems (EDMS); * Experience in Engineering Technical Documentation; * Familiarity with ABNT NBR ISO 30.300 standard; * Familiarity with ABNT NBR ISO 30.301 standard; * Familiarity with ABNT NBR ISO 30.302 standard; * Familiarity with ISO 15.489-1 standard; * Knowledge of document organization and management techniques; * Knowledge of project management techniques; * Knowledge of presentation techniques. Minimum Education: Higher Education Desired Qualifications:* Library Science, Higher Education * Archival Science, Higher Education * Health Insurance * Dental Insurance * Meal Allowance or Food Voucher * Transportation Voucher * Life Insurance * Gympass * A world of opportunities!!!