Documentation Assistant

Description

Job Summary: Support and execute daily activities related to user service, processing, preparation, and organization of documentation in various formats. Key Highlights: 1. Execution of technical archiving and document management activities 2. Organization and processing of physical and electronic documentation 3. User support and internal coding control Description: Support and execute daily activities related to user service, processing, preparation, and organization of documentation. Main Responsibilities: * Execute technical archiving activities; * Process and organize documentation in physical and electronic media; * Prepare documentation for off-site storage; * Manage document loans and returns, searches, access control, loans, returns, registration, pre-allocation, and prepare control spreadsheets; * Structure the technical archive; * Organize documentation on shelves, sliding units, or cabinets, adhering to the organizational criteria adopted by the Unit; * Organize physical documents for off-site storage and/or transfer to other units according to corporate rules and standards when required; * Prepare documents and folders in boxes for off-site storage and/or transfer to other units, following corporate rules and standards; * Populate the Document Storage and Retrieval System (SGAI) or any other off-site storage system currently used by the client; * Arrange for the dispatch of sealed and labeled boxes to off-site storage via collection requests and/or inter-unit transfers requested by the client; * Digitize documents as deliverables from performed services, searches, and provision; * Digitize documents upon ad-hoc requests; * Plot documents according to the structure provided by the client; * Provide user support, clarifying questions regarding document issuance and use of client procedures and regulations; * Manage internal coding control for document issuance; * Clarify questions regarding the use of Electronic Document Management (EDM/GED) tools deployed in Project Implementations, Business Areas, and other areas; * Conduct document searches and provision; * Ensure that the reference collection remains up to date; * Verify received documentation; * Register documentation (create records, perform check-out, check-in of new documents and reservations); * Digitize documents using Optical Character Recognition (OCR) technology when they are part of specific treatment and organization projects; * Compile technical documents into data books using bookmarks and OCR for rapid information retrieval from compiled data books; * Verify electronic and paper documents within Electronic Document Management Systems for subsequent inclusion, if necessary; * Verify digital and physical copies of data books issued by contracted companies against content defined in contractual annexes and technical specifications. Resumes will remain in the company's possession for the duration of the selection process and for an additional period of 2 years for potential future selection processes, in compliance with the General Data Protection Law (LGPD). ? If you are a Person with Disabilities (PCD), this position is also open to you. Requirements Minimum Education: * Completed High School. Minimum Experience: * Technical Archiving and Document Management activities. Minimum Knowledge: * Proficiency in Microsoft Office suite software: Word, Excel, and PowerPoint; * Proficiency in Adobe Systems’ Acrobat Pro software; * Knowledge of Electronic Document Management (EDM/GED); * Technical archives and archiving techniques. Minimum Education: High School (Secondary Education) * Health Insurance * Dental Insurance * Meal Allowance or Food Voucher * Transportation Voucher * Gympass * A world of opportunities!!! * Life Insurance