Administrative Assistant

Description

Job Summary: Administrative support and HR department assistance, ensuring organization and smooth internal processes. Key Highlights: 1. Essential support for administrative and HR routines 2. Focus on organization and attention to detail 3. Contribution to the smooth operation **Job Mission** Provide support for the company's administrative routines and assist the HR department in operational activities, ensuring organization, compliance with legal deadlines, and smooth internal processes, thereby contributing to operational efficiency and effective employee service. **Main Activities and Responsibilities** **Administrative Routines** * Organize and manage physical and digital administrative and personnel documents. * Support contract control, internal file management, and recordkeeping. * Provide internal employee service for administrative requests. * Assist management in deadline tracking, basic spreadsheets, and reporting. * Support data entry and verification in systems and spreadsheets. * Assist with administrative procurement and office supply inventory control. **HR Department Support** * Support onboarding processes (document receipt, verification, and registration). * Assist with electronic timekeeping and working hours bank management. * Support vacation, leave of absence, and medical certificate tracking. * Organize payroll documents and submit information to the accounting office. * Support offboarding processes (documentation and checklists). * Address basic employee inquiries related to HR. **Job Requirements** **Education** * Completed high school (mandatory). * Technical or undergraduate degree in Administration, Human Resources, or related fields (preferred). **Technical Knowledge** * Familiarity with administrative routines. * Familiarity with HR routines (onboarding, vacations, timekeeping, and payroll). * Basic knowledge of labor legislation. * Proficiency in Microsoft Office, especially basic/intermediate Excel. **Behavioral Competencies** * Organization and attention to detail. * Responsibility and commitment to deadlines. * Strong communication skills and professional demeanor. * Discretion and ethics in handling confidential information. * Proactivity and team-oriented support mindset. * Ability to handle operational routines and repetitive processes. **Performance Indicators (KPIs)** * Timely completion of onboarding, vacation, and accounting information submission deadlines. * Organization and timely updating of files and documents. * Reduction of errors in registrations, timekeeping controls, and spreadsheets. * Quality and responsiveness in internal employee service.