PCD - ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional responsible for operational billing activities, invoice issuance, document control, and logistics support, ensuring compliance and organization. Key Highlights: 1. Billing and invoice issuance operational activities. 2. Support for monitoring billing/logistics KPIs and reports. 3. Working with the Protheus system and various fiscal documents. **Job Description:** ---------------------- Perform operational activities related to the billing process, as scheduled by the logistics department. Issue invoices of various types using the Protheus system. Verify financial and fiscal pending items prior to invoice issuance, ensuring compliance with internal procedures. Record deliveries in portals and archive corresponding proof-of-delivery documents. Issue loading orders and register carriers, vehicles, and drivers in the system. Request inventory balances and laboratory reports according to the billing schedule defined by the logistics analyst. Complete and monitor spreadsheets tracking invoice replacement and inventory reintegration. Issue various fiscal documents, such as RPA (daily and weekly), DAE, GNRE, and PIN, as operationally required. Monitor issued invoices and CTEs (Transportation Service Bills) and support resolving pending items in the fiscal system (Sieg). Issue simple purchase orders for logistics-area suppliers (e.g., Fretebras, transportation services, daily allowances). Support monitoring of operational KPIs (e.g., cost savings, invoice cancellations, inventory requests). Prepare simple reports tracking billing and logistics department activities. **Mandatory Requirements:** ------------------------------ Proficiency in Microsoft Office Suite. **Desirable Requirements:** -------------------------- Experience with ERP systems, preferably Protheus TOTVS. Basic knowledge of billing and logistics processes; familiarity with issuing fiscal documents and administrative routines. **Employment Type:** -------------------------- CLT **PCD:** -------- YES **Salary:** ------------ $1,959\.00 **Benefits:** --------------- On-site cafeteria Meal allowance Health insurance Dental insurance Birthday Day Off **Work Location:** ---------------------- GRUPO PQ \- PE QUIMICA **Working Hours:** ------------------------ Mon–Thu: 8:00 AM–12:00 PM \- 1:00 PM–6:00 PM / Fri: 8:00 AM–5:00 PM