Job Summary: Provide administrative and operational support to fleet and maintenance management, organizing processes and ensuring vehicle availability. Key Highlights: 1. Organization and control of preventive and corrective fleet maintenance 2. Management and archiving of maintenance documentation 3. Monitoring of deadlines and legal compliance for the fleet Support fleet and maintenance management administratively and operationally, ensuring process organization, control of preventive and corrective maintenance, system and spreadsheet updates, compliance with legal deadlines, and vehicle and equipment availability for operations. * Support the maintenance department in organizing services and completing corrective maintenance forms (km, dates, times, and other data). * Print, distribute, and collect maintenance plans, ensuring information is recorded in the fleet management system. * Collaborate with the warehouse to ensure availability of parts for vehicles undergoing internal and external maintenance. * Update the “Fleet Demand” spreadsheet daily, tracking the status of each vehicle/equipment. * Monitor and organize scheduling of preventive and corrective maintenance, both internal and outsourced. * Request tracking equipment from partner companies, as per POP and leadership guidance. * Collect and analyze the Driver’s Daily Routine (RDM) monthly, identifying pending items and maintenance needs. * Manage and archive maintenance documentation, checklists, and RDMs, ensuring digitization and organized storage in the system. * Request parts from the procurement department for maintenance performed at external workshops. * Monitor deadlines and renewals for tachographs, inspections, and other legal fleet controls. * Perform registrations and updates in the fleet management system and allocation spreadsheets, linking maintenance plans to equipment. * Monitor daily pump greasing and other fleet operational routines. * Monitor tracker discrepancies and functionality, ensuring active alerts and geofences. * Support relationships with suppliers and service providers, evaluating quality and assisting negotiations. * Perform other related tasks as requested by the immediate manager.