Personnel Administration Coordinator

Description

Job Summary: Coordinate and ensure compliance of personnel administration processes, payroll closing, electronic timekeeping management, and legal compliance, in addition to managing the team and optimizing processes. Key Highlights: 1. Coordinate personnel administration processes 2. Ensure legal compliance and labor risk management 3. Manage and develop the Personnel Administration team Do you want to join one of Brazil's largest pharmaceutical industries, take on challenges, learn, and experience a dynamic environment with teams eager to make things happen? With the opportunity for a PERSONNEL ADMINISTRATION COORDINATOR, we will continue delivering health and well-being across Brazil! Join Cimed! **Responsibilities and Duties** **1\. Personnel Administration Process Management** Coordinate the execution and ensure compliance of processes related to: * Employee onboarding; * Electronic timekeeping and working hours management; * Vacation management; * Contractual changes; * Terminations; * Labor charges and ancillary obligations; * Employee support. Ensuring correct application of labor legislation, collective agreements, and conventions, as well as adherence to internal company policies. **2\. Payroll Closing Governance** Plan and coordinate the **monthly payroll closing process**, ensuring: * Compliance with legal and internal deadlines; * Consistency of data from integrated systems; * Validation of calculations and labor charges; * Integrity of data submitted to eSocial. Analyze and validate financial impacts related to payroll, overtime, time banks, and labor charges. **3\. Electronic Timekeeping and Working Hours Management** Ensure proper management of **working hours and electronic timekeeping**, including: * Validation of working hours and time bank rules; * Monitoring of overtime and absenteeism; * Mitigation of labor risks associated with working hours; * Guidance to managers on applying working hours control rules. **4\. Legal Compliance and Labor Risk Management** Ensure departmental compliance with **labor, social security, and tax legislation**, including: * Fulfillment of ancillary obligations and submission of information to **eSocial**; * Monitoring legislative changes and their impact on departmental processes; * Proactive mitigation of labor risks and liabilities. Act as the technical interface with **Legal, Audit, and Compliance** on matters related to Personnel Administration. **5\. Personnel Administration Systems Management** Ensure proper functioning and usage of **personnel management systems**, including: * Payroll; * Electronic timekeeping; * Integration with corporate systems (e.g., SAP); * Workflows for employee changes. Monitor system upgrades, parameterization, and testing related to departmental processes. **6\. Process Structuring and Continuous Improvement** Promote **standardization and continuous improvement** of departmental processes, including: * Process mapping and documentation; * Development and updating of policies, procedures, and operational manuals; * Implementation of controls and performance indicators for the department. **7\. Team Management** Coordinate and develop the Personnel Administration team, including: * Definition and monitoring of goals and priorities; * Technical development of the team; * Distribution of responsibilities and operational capacity management; * Fostering a collaborative, continuous-improvement-oriented environment. **8\. Departmental Performance Indicators Management** Monitor and analyze operational and risk-related indicators for Personnel Administration, such as: * Processing time for onboarding and terminations; * Overtime and time bank hours; * Absenteeism; * Payroll inconsistencies and rework. Using this information to improve processes and support decision-making. **Requirements and Qualifications** **Education:** Bachelor’s degree in Business Administration, Accounting, Law, or related fields **Specific Knowledge / Skills:** * Labor and social security legislation; * Payroll and labor charge processes; * eSocial; * Working hours and electronic timekeeping control; * Personnel Administration management systems. **Additional Information** * A technical test may be administered during the hiring process, as required by the department. * Location: Pouso Alegre \- MG * Working Hours: 08:00 to 17:48 * Work Modality: 100% On-site We are a fully Brazilian company with **yellow blood** running through our veins, and we want everyone, anywhere in the country, to have access to quality healthcare — after all, for us, medicine has no social class. We know that **success does not tolerate laziness**, and with our **fly now** mindset, we live our purpose of **providing health and well-being for all Brazilians**. With **rhythm, routine, and ritual**, we consistently deliver excellence — from our family to yours — carrying **people in our hearts**, as we strive to become Brazil’s largest and best pharmaceutical company. With end-to-end operations — from raw material receipt to final delivery at stores and pharmacies — we operate the Claudia Marques Institute, a research and development center, as well as packaging plants, manufacturing facilities, our own fleet, and distribution centers. Today, we operate Brazil’s largest pharmaceutical distribution network, reaching over 60,000 points of sale through our own distribution centers located in the Federal District and in 24 of Brazil’s 26 states.