Administrative Assistant

Description

Job Summary: Support administrative routines and the Human Resources Department, ensuring organization, timely compliance with deadlines, and smooth process flow to guarantee efficient operational performance. Key Highlights: 1. Support for administrative and operational routines of the Human Resources Department 2. Focus on organization, document control, and internal service 3. Opportunity to develop knowledge in HR and administration **Job Mission** Provide support for the company's administrative routines and assist the Human Resources Department in its operational activities, ensuring organization, compliance with legal deadlines, and smooth internal processes, thereby contributing to efficient operational performance and effective support for employees. **Main Activities and Responsibilities** **Administrative Routines** * Organize and control physical and digital administrative and personnel documents. * Support contract, file, and internal record management. * Provide internal service to employees for administrative requests. * Assist management in deadline tracking, spreadsheets, and basic reporting. * Support data entry and verification in systems and spreadsheets. * Support administrative procurement routines and office supply inventory control. **HR Department Support** * Support onboarding processes (document receipt, verification, and registration). * Assist in electronic timekeeping and banked hours tracking. * Support vacation, leave, and medical certificate management. * Organize payroll documents and submit information to the accounting office. * Support offboarding processes (documentation and checklists). * Address employee inquiries regarding basic HR-related topics. **Job Requirements** **Education** * Completed high school (mandatory). * Technical or higher education degree in Administration, Human Resources, or related fields (preferred). **Technical Knowledge** * Familiarity with administrative routines. * Familiarity with HR Department routines (onboarding, vacations, timekeeping, and payroll). * Basic knowledge of labor legislation. * Proficiency in Microsoft Office, especially basic/intermediate Excel. **Behavioral Competencies** * Organization and attention to detail. * Responsibility and commitment to meeting deadlines. * Strong communication skills and professional demeanor. * Discretion and ethics in handling confidential information. * Proactivity and a supportive attitude toward the team. * Ability to manage operational routines and repetitive processes. **Performance Indicators (KPIs)** * Timely completion of onboarding, vacation, and accounting information submission deadlines. * Organization and up-to-date status of files and documents. * Reduction of errors in registrations, timekeeping controls, and spreadsheets. * Quality and efficiency in internal employee service.