Technical Assistant

Description

Job Summary: We are seeking a professional to support project and maintenance order management, facilitating execution and controlling data. Key Highlights: 1. Work for a company with 28 years of expertise in Consulting and Project Management 2. Join a team with an innovation-driven DNA and continuous global evolution 3. Work in an environment that values knowledge, collaboration, and innovation In our ongoing search for creative and innovation-passionate minds, we seek individuals who challenge boundaries, embrace the new, and pioneer unexplored paths toward a promising future. With over 28 years of expertise in Consulting and Project Management, we are a national benchmark in Consulting Engineering, undergoing constant global expansion. With an innovation-driven DNA, we continuously reinvent and evolve. Our team of over 2,000 professionals works to propel our company toward an even more relevant, global, and digital future by 2030\. If you identify with our purpose, let’s imagine and engineer the future together? **Responsibilities and Assignments** **Summary Description:** * Perform support activities for project and/or maintenance order management, acting as a facilitator in work execution, and supporting the control and dissemination of necessary data and information for task completion, in accordance with internal procedures, aiming to meet demands **Detailed Description:** * Issue, manage, and control valued requisitions for ongoing projects/department; * Manage and control all requisitions generated for quotation; * Daily follow-up on ongoing processes with Capex-dedicated buyers; * Daily follow-up with all Project Leaders regarding the status of all packages and ongoing projects (No-Fel / FEL1 / FEL2 / FEL3 / Execution); * Manage and conduct the weekly Procurement Process Update Meeting (Weekly); * Update the Supply Map report; * Issue quotations via the client’s platform; * Issue purchase orders via the client’s platform; * Procure items for projects when requested; * Manage and control Capex team operational licenses such as: Primavera / Civil 3D / AutoCAD; * Control license renewals and/or user changes; * Track new requests and financial approval from Capex; * Send all invoice evidence for Material / Equipment / Freight provisioning; * Manage, track, and resolve Non-Conformities and send invoices for re-provisioning related to Material / Equipment / Freight; * Receive all material/equipment and freight service invoices for submission to RI processing; * Submit invoices via the client’s system and/or email for processing after receipt and cargo verification; * Track the processing of all invoices submitted during the month; * Issue Service Requests (SS) in SharePoint for Civil services in Projects or departmental requests; * Issue Service Requests (SS) in EBS for IPROC services in Projects or departmental requests; * Plan, manage, and coordinate cargo receipt jointly with Opex Warehouse and Capex Warehouse Receipt Team; * Plan and open SS with Operations for items requiring unloading support (crane / munck), planning 5 weeks in advance; * Complete the client’s emergency freight system; * Fill out Scope documentation in SharePoint and submit it to the Transportation area upon request by the Project Leader; * Submit budget estimates to the Leader for issuance of Valued RDC; * Track and unload spot freight, following the same flow as internal logistics; * Generate the Non-Conformity (NC) report; * Complete and sign the protest letter addressed to the Project Leader and the transporter; * Initiate insurance claims via email; * Track the process until resolution; * Complete the request form for issuing Outbound Invoices for repair / return or material exchange with suppliers; * Contract dedicated freight for cargo transportation and shipment dispatch; * Track materials until delivery to the supplier; * Track and ensure return cargo delivery (180-day deadline); * Deliver the Shipment Invoice to RI via the client’s system; * Request and issue entry authorization for drivers and visitors on-site (via the client’s system); * Track and authorize inspections for authorized vehicles; * Request and issue meal authorizations for visitors (via the client’s system); * Issue requisitions in the system for PPE and uniform requests; * Receive and inspect requested materials; * Deliver PPE + request and issue system authorization (client’s system) for delivered materials; * Manage employee PPE records and PPE replacements; * Archive signed invoices and CTEs in the current year folder for Finance team reference. **Requirements and Qualifications** **Basic Requirements:** * Completed high school education; * Technical course in related fields; * Advanced Microsoft Office proficiency. **Preferred Qualifications:** * Bachelor’s degree in Administration or Engineering; * Materials Technician; * Power BI (intermediate level); * Experience in mining sector. **Additional Information** **Position Characteristics:** * Employment Type: Regular Office (On-site) * Work Location: Poços de Caldas/MG (no field days off) * Working Hours: 08:00 \- 17:00 **Benefits Included in This Position:** * Health insurance * Dental insurance * Life insurance * Transportation allowance * Meal allowance * Gympass partnership Discounts and partnerships with various educational institutions * At Timenow, we believe in the power of ideas—and even more so, in the ability to turn them into reality. We are a global company with three decades of history, dedicated to imagining a possible world and engineering it with intelligence, innovation, and purpose. #### **If you seek a place where your creativity finds space, your development is taken seriously, and your work creates real impact, join Timenow.** We are a community of over 2,500 people across Brazil, the United States, and Portugal. We are united by a shared mission: transforming complexity into shared achievements. Here, you’ll work on challenging projects alongside recognized experts, in an environment that values knowledge, collaboration, and constant innovation. It doesn’t matter where you are in your journey—the key is your willingness to make a difference. **\#VemSerTimenow!**