Pedagogical Coordination Assistant

Description

Job Summary: Assist pedagogical coordination with administrative support for students and teachers, managing attendance, communication, and various school activities. Key Highlights: 1. Administrative and pedagogical support to students and teachers 2. Management of school communication with parents and guardians 3. Support in teaching activities and school organization * Assist the pedagogical coordination in all activities related to students' school life, performing administrative support tasks for students and teachers. * Provide service to internal, external, and telephone-based audiences. * + Visit classrooms to take attendance after the late arrival grace period, when necessary; + Contact guardians of absent students to determine the reason for absence, sending an e\-mail to Coordination and Guidance listing names and reasons for absences. + Contact parents of students who feel unwell, after authorization from Coordination, Supervision, and/or Guidance. + Organize civic moments according to the schedule, preparing necessary materials (flags, sound system, laptop, and USB drive containing national and school anthems) and informing school administrators. + Deliver messages or materials to classrooms. + Administer recovery and substitute exams to students. + Monitor mock exam administration and address any arising needs. + Provide support, as needed, in grading mock exams. + Provide support, as needed, in tracking student grades according to tests and assignments submitted by morning and afternoon shift teachers, verifying point distribution, deadlines, and rules to be followed by teachers. + Monitor grade entry into the system, when necessary, including Life at School (Vida Escolar) entries. + Schedule meetings with guardians, faculty, and students according to demands from Guidance, Supervision, and/or Coordination. + Manage textbook distribution to students whenever required, cross-checking payment status with the administrative department. + Manage appointment schedules for Pedagogical Coordinators and/or Supervisors. + Periodically organize documents and files. + Update announcements on bulletin boards in the Coordination and Faculty rooms. + Type and digitize documents as needed. + Assist with various college activities during vacation periods. + Log in daily to the college’s official communication platform to check for messages requiring responses or dispatches to students, parents, and guardians, and to stay informed about institutional announcements; + Verify data in the Life at School (Vida Escolar) spreadsheet within the system, deducting points from students based on behavior and issuing warnings as requested by Coordination. + Substitute for teachers when necessary. + Print tests, assignments, and activities per shift demand, except for major assessments (Provões), which are handled by the School Secretariat staff. + Create and post afternoon-shift teachers’ lesson plans in Google Classroom. + Assist during recess periods whenever necessary. + Monitor students outside classrooms whenever necessary. + Supervise afternoon-shift students’ departure from campus. + Cover coffee breaks for certain staff members as needed. + Participate in events, courses, training sessions, and meetings whenever requested or upon personal initiative, provided prior approval from School Administration, aiming at professional development. + Fully comply with scheduled working hours and assigned shifts. + Maintain and foster a cooperative work environment with colleagues, students, parents, and other segments of the school community. + Perform duties competently, consistently, punctually, responsibly, diligently, discreetly, and honestly. + Fulfill work plans in accordance with goals and standards established by School Administration.