Academic Coordination Assistant

Description

Job Summary: Assist the academic coordination team in all activities related to students' academic life, provide administrative support to students and teachers, and serve the public. Key Highlights: 1. Essential support in students' and teachers' academic and administrative life. 2. Serving internal and external stakeholders and communicating with guardians. 3. Diverse classroom support, event assistance, and document organization. * Assist the academic coordination team in all activities related to students' academic life, performing administrative support tasks for students and teachers. * Provide in-person, remote, and telephone service to internal and external stakeholders. * + Visit classrooms to take attendance after the late arrival grace period, when necessary; + Contact guardians of absent students to determine the reason for absence, sending an e\-mail to Coordination and Guidance listing names and reasons for absences. + Contact parents of students who feel unwell, following authorization from Coordination, Supervision, and/or Guidance. + Organize civic moments according to the schedule, preparing required materials (flags, sound system, laptop, and USB drive containing national and school anthems) and informing school administrators. + Deliver messages or materials to classrooms. + Administer recovery and substitute assessments to students. + Monitor mock exam administration and address emerging needs. + Provide support, as needed, in grading mock exams. + Provide support, as needed, in tracking student grades based on assessments and assignments submitted by morning and afternoon faculty, verifying point distribution, deadlines, and rules to be followed by teachers. + Monitor grade entry into the system, including Academic Life grades, when required. + Schedule meetings with guardians, faculty, and students according to demands from Guidance, Supervision, and/or Coordination. + Manage textbook distribution to students, as needed, verifying payment status with the administrative department. + Manage appointment schedules for Coordinators and/or Pedagogical Supervisors. + Periodically organize documents and files. + Update notices on the Coordination and Faculty bulletin boards. + Type and digitize documents as needed. + Assist with various college activities during vacation periods. + Log in daily to the college's official communication platform to check for messages requiring replies or dispatches to students, parents, and guardians, and stay informed about institutional announcements; + Verify data in the Academic Life spreadsheet within the system, deducting points from students based on behavior and issuing warnings per Coordination’s requirements. + Substitute for teachers when necessary. + Print assessments, assignments, and activities per shift requirements, except for standardized exams, which are handled by the School Secretariat. + Create and post afternoon faculty lesson plans in Google Classroom. + Assist during recess periods whenever necessary. + Monitor students outside classrooms whenever necessary. + Supervise afternoon-shift student dismissals. + Cover coffee breaks for certain staff members, as needed. + Participate in events, courses, training sessions, and meetings upon request or on one’s own initiative, provided prior authorization is obtained from the School Administration, aiming at professional development. + Fully comply with scheduled working hours and assigned shifts. + Maintain and promote a cooperative work environment with colleagues, students, parents, and other members of the school community. + Perform duties competently, consistently, punctually, responsibly, diligently, discreetly, and honestly. + Fulfill work plans according to goals and standards established by the School Administration.