Administrative Assistant

Description

Job Summary: Perform administrative routines of the unit, supporting management and ensuring compliance with processes for high operational performance. Key Highlights: 1. Essential administrative support for high operational performance. 2. Grain contract management and inventory control. 3. Support in HR routines and audits. Perform administrative routines of the unit, providing support to administrative management and ensuring compliance with administrative processes according to the Company's Policies and Procedures, contributing to the unit's high operational performance. **Responsibilities and Duties** Issue grain purchase contracts, collect signatures and supporting documents, and maintain documentation records. Process credit release requests based on information, documentation, and opinions received from the commercial area. Perform queries, write-offs, and transfers of Royalty Credits related to grain purchases. Monitor and verify unloading confirmations under grain contracts for subsequent payment indication. Issue billing authorizations, request price locks, and indicate payments for grain purchase contracts. Issue Electronic Fiscal Invoices (NFE) for grain purchases, sales, price fixing, supplements, rejections, and returns. Control and reconcile grain inflow and outflow movements, as well as safeguard inventory. Resolve customer discrepancies related to grains, monitor and justify outstanding balances (financial discounts/physical adjustments) and related documentation. Support external and/or internal audit requests. Prepare Purchase Requisitions and Purchase Orders for the Administrative and Operations areas of the unit, monitor approval workflows, and validate documentation for payment processing. Support updating the document management organization for third-party contracts. Assist with unit Personnel Department demands, such as: timekeeping, hiring, termination, vacation management, and PPE (Personal Protective Equipment) entries. Execute processes assigned to the area in alignment with company procedures. **Requirements and Qualifications** Completed Higher Education Intermediate Microsoft Office proficiency Basic accounting/tax knowledge, inventory control, and goods receipt/issuance routines Experience in administrative routines **Additional Information** Health Plan – Unimed; Dental Plan – Uniodonto; Life Insurance; Annual Profit-Sharing Bonus (PLR). We are an agribusiness company founded nearly five decades ago. We stand alongside farmers throughout all stages of production—from planting to harvest—through grain storage units, agricultural input stores, and financial solutions for agribusiness, operating across Southern Brazil. At Agrofel, each day writes a new page where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** Provide sustainable solutions for our customers, from planting to selling their harvest. #### **Our Values:** **Value Creation:** We pursue entrepreneurship aimed at creating value for our customers, suppliers, and shareholders through innovative actions that ensure our sustainability and growth. **Passion for What We Do:** We work with dedication and diligence, fostering teamwork and recognizing internal talent. **Customer Focus:** We operate with the highest level of commitment, respect, and appreciation for our customers, aiming to satisfy their needs. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act in favor of sustainable development, promoting social initiatives that improve quality of life in the communities where we operate.