Administrative Assistant (2)

Description

Job Summary: Professional responsible for administrative routines, inventory control, issuance and management of contracts and invoices, and support across various departments. Key Highlights: 1. Central role in administrative routines and inventory control. 2. Responsibility for issuing and managing grain contracts and electronic invoices (NFE). 3. Support for HR, audit, and document management processes. **Description:** Completed undergraduate degree Intermediate-level Microsoft Office proficiency Basic accounting/tax knowledge, inventory control, and goods receipt and dispatch routines Experience in administrative routines Issue grain purchase contracts, collect signatures and supporting documents, and maintain contract documentation. Operationalize credit release requests based on information, documentation, and commercial department opinions received. Perform queries, write-offs, and transfers of Royalty Credits related to grain purchases. Monitor and verify unloading confirmations under grain contracts for subsequent payment indication. Issue billing authorizations, request price locks, and indicate payments for grain purchase contracts. Issue Electronic Fiscal Invoices (NFE) for grain purchases, sales, price fixing, supplements, rejections, and returns. Control and reconcile grain inflow and outflow movements, as well as safeguard inventory. Resolve customer discrepancies related to grain balances, monitor and justify pending balances (financial discounts/physical reconciliations), and ensure proper documentation. Support external and/or internal audit requests. Prepare procurement requests and purchase orders for the Administrative and Operations departments of the unit, track approval workflows, and validate documentation for payment processing. Support updating third-party contract document management organization. Assist with unit Personnel Department tasks, including attendance tracking, hiring, termination, vacation management, and PPE (Personal Protective Equipment) record entries. Execute area-specific processes in accordance with company procedures. 2511120202181097079