RECEPTIONIST - CACHOEIRINHA

Description

Job Summary: This Receptionist position requires access monitoring, handling phone calls and visitors, document organization, and administrative, financial, and HR support. Key Highlights: 1. Access monitoring and telephone and in-person customer service 2. General administrative support and document organization 3. Support for Accounts Receivable and HR with varied tasks Monitor the reception entrance gate via security cameras Answer the intercom Receive external visitors and provide appropriate referrals Answer incoming phone calls and transfer them to respective departments Sort and distribute mail Maintain workplace organization, including magazines available at reception Print and email the weekly menu Support monitoring client bill due dates via the system; verify payment status with banks and, if unpaid, send duplicate bills to clients. (Accounts Receivable) Support payment reconciliation (DDA with system and receipts) Support HR Administration – Monthly Birthday list (remind directors when someone has a birthday) Print and organize VT (transportation voucher) receipts Archive various documents Review mobile phone bills and maintain related records (Excel spreadsheet) When required TEU Card – Blocking and monitoring; balance and recharge inquiries (upon request) Health insurance plans – Add/remove employees and dependents; track reimbursements Archive documents of terminated employees Organize documents of separated employees (Labor Lawsuit files) Identify and prepare archival boxes Support Accounts Receivable – Biweekly Update the computerized system regarding identified lops in the portfolio to identify banks Print Sales Invoices (Outgoing) and cross-check with the protocol before sending them monthly to Accounting Verify purchase returns made by Eurolatte and coordinate with suppliers regarding returns and deductions Review supplier payment statements (Bradesco, Santander, and Sicredi) and perform bank-to-system reconciliation Occasional Send letters of consent via email and postal mail Guide clients on portal usage (when necessary) Print duplicate service invoices (for Accounting and Archiving) Verify service invoices and deliver them for system entry Print received bills, cross-check with the system, and separate those already recorded Print carrier invoices, print CTe’s (Transportation Electronic Receipts) on them, and deliver for verification and system entry Request Bradesco to register accounts for transfers (via phone and email). Position: RECEPCIONISTA - CACHOEIRINHA | Salary: To be negotiated. | Education: High school diploma. | Shift: Morning and afternoon. | Department: Administration. | Experience: . | City: Cachoeirinha / RS