ADMINISTRATIVE ASSISTANT - Reception

Description

Job Summary: Administrative support professional for reception, ensuring efficient and welcoming service at a leading clinic specializing in treatment for neurodivergent individuals. Key Highlights: 1. Focus on respect, transparency, diversity, and inclusion in the workplace. 2. Opportunity for professional development within a growing company. 3. A dynamic and collaborative environment that values the individual. Being ABAKIDS means being part of the process that improves the well-being of neurodivergent individuals and their families. Being ABAKIDS means working at a leading clinic providing high-quality treatment for neurodivergent individuals, contributing to building a fairer and more equitable society. Being ABAKIDS means being a professional focused on respect, transparency, diversity, inclusion, equity, dedication, and valuing the individual. How do we achieve this? * Daring to do things differently. * Expertise in treating individuals with developmental delays using Applied Behavior Analysis (ABA) science. * A comprehensive service portfolio delivered by an interdisciplinary team through individualized care, respecting each client's boundaries. * A visionary goal to expand nationwide, primarily supporting individuals with Autism Spectrum Disorder (ASD) in developing skills such as speech, social interaction, and reduction of aggressive behaviors, among others. If you, like our brand, believe that equity drives development—and if you want to promote better living conditions for neurodivergent individuals in a welcoming environment that values the individual—this is the right place for you! **Responsibilities and Duties** You will provide administrative support for reception activities (work scheduling) and cover reception duties during absences, medical leaves, or vacations of receptionists. You must ensure efficient and welcoming service while contributing to the organization and smooth operation of the clinic. **Your main responsibilities will include:** * Confirming appointments and sessions, and recording no-shows via the system; * Filling out, verifying, and organizing documents and forms; * Filling out, verifying, and organizing service authorization forms; * Supporting other departments (clinical, finance, operations, etc.) with information provided via the system; * Providing administrative support as needed; * Organizing and maintaining the reception area and common spaces in good condition; * Performing other duties inherent to the role. **Requirements and Qualifications** **For this position, we expect you to have:** * Completed high school education; * Technical training in Administration or enrollment in a higher education program is a plus; * Prior experience in reception or customer service, preferably in clinics, medical offices, or hospitals; * Basic knowledge of Microsoft Office and management systems; * Strong verbal and written communication skills; * Organizational skills, proactivity, and attention to detail. **Additional Information** * Meal allowance; * Work schedule from Monday to Friday, 8:00 AM to 6:00 PM; * Opportunity to work in a growing company offering learning and professional development; * Dynamic and collaborative work environment; * Potential for internal career growth. We invite you to join a dynamic and talented team where you can develop your skills and grow professionally. At our company, we value teamwork, innovation, and commitment to excellence. If you seek a stimulating work environment with continuous learning opportunities and challenging projects, join our team!