ADMINISTRATIVE ASSISTANT - WAREHOUSE

Description

Job Summary: The professional will perform various administrative activities, including preparing charts and reports, maintaining controls and records, internal communication, and organizing documents. Key Highlights: 1. Various and essential administrative activities 2. Administrative support for multiple departments 3. Organization and control of documents and information * Perform various administrative activities, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls directed to your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the receptionist, transferring the call to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in tax ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, arranging the request form and monitoring deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document files and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** For this opportunity, our **salary range** is between R$ 2.453,00 and R$ 2.753,00 + 20% Hazard Pay. **Benefits:** Transportation allowance or parking, meals on site, meal vouchers, life insurance, and childcare assistance (per collective labor agreement). **Working Hours:** Monday to Friday, 08:00–17:00, with a 1-hour break. **Job Activities Description:** Verify whether the invoice (DANFE) matches the purchase order and received goods; Monitor delivery deadlines for materials and medicines to ensure supply continuity; Handle loan/exchange arrangements with affiliates; Record loan entries and exits in the computerized system; Organize documents and files; Complete and update daily control spreadsheets; Assess, together with Medical Coordinators of each specialty, common-use materials for each procedure, as well as classify those intended for emergency, urgent, and outpatient use; For materials classified as emergency or urgent, define, together with the Medical Coordinator, the quantity required to be kept available within the hospital and coordinate with the Central Sterile Supply Department (CME) (assess physical storage capacity). **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit, philanthropic civil association, recognized as federally, state, and municipally declared public utility, respectively under Decrees No. 57.925 dated 03/04/1966, No. 40.103 dated 05/17/1962, and No. 8.911 dated 07/30/1970. SPDM’s primary directive is its integration into the health system, focused on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has expanded its scope of operations through projects currently underway in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM effectively contributes to continuous improvement of services delivered by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to healthcare, essential for human and social development of citizens. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea-sharing, cultivating a team-oriented work culture, respect for diversity, and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic healthcare organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **HMVJS** The history of Hospital Municipal Vereador José Storopolli began in the early 1980s. Residents of Vila Maria Baixa and Parque Novo Mundo, led by municipal councilors from the region, waged numerous battles with the Municipal Health Department to construct a hospital serving regional demand. Thus, the hospital—nicknamed “Vila Maria”—was built, with expectations of high-resolution and high-performance care. It was named after influential regional politician Councilor José Storopolli, whose family donated the land for construction. However, from its inauguration in 1992 until July 1994, its Surgical Center remained inactive, along with its surgical ward, orthopedics ward, and Intensive Care Unit.