Administrative Assistant

Description

Job Summary: The Administrative Assistant will provide operational and office support, handling visitor reception, document organization, and assistance with administrative processes and routines. Key Highlights: 1. Essential operational and office support for departmental functioning 2. Reception and service for internal and external visitors 3. Organization and archiving of physical and electronic documents **Description and Responsibilities:** **Working Hours:** Business hours **Level:** Professional **Employment Type:** Permanent – CLT The Administrative Assistant will be responsible for providing operational and office support, including visitor reception, document organization, and assistance with administrative processes and routines. Their contribution will be essential to the smooth functioning of the department, ensuring organizational efficiency and effective information and material flow. **Responsibilities include:** * Reception and Visitor Service: Greet and receive internal and external visitors in person or by phone, clarify inquiries, and direct them to the appropriate personnel. * Organization and Support: Schedule and organize meetings, including preparing meeting rooms and support materials. Receive, send, and distribute correspondence. * Document Management: Assist in organizing, verifying, and archiving physical and electronic documents. * Control and Analysis: Monitor and enter records and other information into the cooperative’s systems. Support the issuance of documents and reports, as well as analysis of data relevant to the department. * Logistics Support: Assist in inventory control and requisition of supplies for the department. Support the organization of internal or external events and training sessions. **Requirements:** **You may stand out if you have:** * Prior experience in administrative routines; * Proficiency with Microsoft Office Suite; * Strong communication and organizational skills; * Currently pursuing a Bachelor’s degree in Administration or related fields. **Benefits:** Medical assistance, Education allowance, Profit-sharing program, Life insurance, Meal voucher