Administrative Assistant

Description

Job Summary: We are seeking a proactive and organized Administrative Assistant to support administrative routines, ensuring agility and quality in internal and external service delivery. Key Highlights: 1. Essential support in administrative routines 2. Focus on organization and agility 3. Proactive and responsible profile **Job Title:** Administrative Assistant **Location:** São José dos Pinhais **Work Model:** [On-site | Hybrid | Remote] **Employment Type:** [CLT | PJ | Temporary] **Working Hours:** [Mon–Fri, 08:00–18:00 / or other] **Salary:** [To be discussed / R$ X.XXX] **Benefits:** [Transportation Voucher | Meal/Meal Allowance | Health Insurance | Insurance | Bonus | Others] About the Role We are looking for an **Administrative Assistant** to support the company’s administrative routines, ensuring organization, agility, and quality in addressing both internal and external requests. We seek someone who is **organized, responsible, and proactive**, enjoys routine work, yet can effectively manage shifting priorities throughout the day. Responsibilities * Organization and management of **documents, files, and spreadsheets** * Data entry and updating information in systems/spreadsheets * Support in basic **finance-related tasks** (verifications, invoices, bank slips, simple reports) * Customer/supplier support via **WhatsApp, e-mail, and telephone** * Calendar, deadline, and administrative task management * Procurement request submission and follow-up for materials and services * HR support in basic tasks (document handling, attendance tracking where applicable) * Cross-departmental support to maintain organized and functional processes Requirements * Completed high school education (technical or undergraduate studies in progress preferred) * Prior experience in administrative routines (a plus) * **Strong communication skills** and clear written expression * Organized, detail-oriented, and deadline-driven * Proficiency in **Excel/Spreadsheets** (basic to intermediate level) Nice-to-Have (not mandatory) * Experience with invoice issuance / financial control * Familiarity with enterprise systems (ERP, CRM, etc.) * Basic knowledge of customer service and office routines Our Ideal Candidate * **Punctual, discreet, and trustworthy** (handles confidential company information) * Proactive: addresses issues before they escalate, or promptly escalates them * Capable of prioritizing tasks and maintaining daily routines efficiently * Team-oriented with adaptability and interpersonal flexibility How to Apply Please send your resume with the subject line **"Administrative Assistant"** to: [e-mail: julianodias.empresarial@gmail.com] Job Type: Full-time CLT, Freelancer / PJ Contract Duration: 12 months Compensation: R$2.500,00 – R$3.500,00 per month Benefits: * Transportation Voucher