ADMINISTRATIVE ASSISTANT

Description

Job Summary: Provide administrative and financial assistance, monitor the asset management area, and minimize delinquency to comply with cooperative regulations. Key Highlights: 1. Administrative and financial assistance to cooperative members 2. Support in minimizing delinquency 3. Control and organization of unit documents **Job Description:** ---------------------- Provide and monitor administrative and financial assistance to cooperative members at the Warehouse, oversee the asset management area, support reducing the number of delinquent members, archive and control unit documents, all to comply with cooperative regulations and achieve optimal results. **Essential Requirements:** ------------------------------ * Completed high school education or currently pursuing a degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Desirable Requirements:** -------------------------- * Familiarity with accounts payable/receivable, invoice issuance, and document control; * Knowledge of administrative routines and customer service; **Employment Type:** -------------------------- CLT **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Salary:** ------------ $2,359\.00 **Benefits:** --------------- Meal Allowance; Co-payment Medical Assistance Plan; Dental Plan; PPR (Profit-Sharing Program); Life Insurance; Wellhub (Gympass); Educational Partnerships with Colleges and Educational Institutions/Universities COCARI. **Work Location:** ---------------------- PRUDENTOPOLIS **Additional Information:** --------------------------- Process and monitor registration opening and updates, complete registration forms, and forward them for analysis to ensure credit approval for sales to cooperative members. Make payments to suppliers authorized by the manager, verify delivered products and services, and issue requisitions in the system according to operational manuals and regulations. Collect overdue receivables, process system write-offs, and deposit funds into the cooperative's account to minimize delinquency. Arrange agricultural product settlements for debt repayment and/or producer payments under the supervisor's guidance. Monitor dispatch and receipt of mailbags to headquarters, using envelopes registered on the Intranet to guarantee document delivery to other departments and units. Manage, request, and purchase office supplies to meet unit needs. Organize promissory notes, invoices, and contracts in each cooperative member’s file, tracking traded products and ensuring debt collection. Prepare and monitor spreadsheets calculating expense invoices and submit them to the headquarters finance department for archiving. Conduct physical inventory checks of assets within the unit to safeguard the cooperative’s property. Monitor Cocari’s light vehicle usage via spreadsheets to manage departmental expenses. Perform administrative support activities following established guidelines and goals to ensure timely and accurate execution.