ADMINISTRATIVE ASSISTANT

Description

Job Summary: Provide and monitor administrative and financial support to cooperative members, manage the asset area, and assist in reducing delinquency, ensuring compliance with cooperative regulations. Key Highlights: 1. Administrative and financial support to cooperative members 2. Management of the asset area and delinquency control 3. Assistance in document organization and credit release **Job Description:** ---------------------- Provide and monitor administrative and financial support to cooperative members at the Warehouse, oversee the asset area, assist in minimizing the number of delinquent members, file and control unit documents to comply with cooperative regulations and achieve optimal results. **Essential Requirements:** ------------------------------ * Completed high school education or currently pursuing a degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Employment Type:** -------------------------- CLT **PwD (Persons with Disabilities):** -------- YES **Benefits:** --------------- * Meal Allowance; * Co-payment Health Insurance Plan; * Dental Insurance; * PPR (Profit-Sharing Program); * Life Insurance; * Wellhub (Gympass); * Educational Partnerships with Colleges, Universities, and Educational Institutions – COCARI. **Work Location:** ---------------------- COCARI ITAMBE **Working Hours:** ------------------------ 07:30 \- 12:00 \- 13:30 \- 17:48 **Additional Information:** --------------------------- Perform and monitor registration opening and updates, complete registration forms, and forward them for analysis to ensure credit release for sales to cooperative members. Process supplier payments via checks authorized by the manager, verify goods and services received, and issue requisitions in the system according to operational manuals and regulations. Collect overdue receivables, process system write-offs, and deposit funds into the cooperative’s account to minimize delinquency. Assign agricultural products for debt settlement and/or producer payment under the supervisor’s guidance. Manage dispatch and receipt of mailbags to headquarters using envelopes registered on the Intranet to ensure document delivery to other departments and units. Control, request, and purchase office supplies to meet unit requirements. Organize promissory notes, invoices, and contracts in each cooperative member’s folder, track traded products, and ensure debt collection. Prepare and monitor spreadsheets calculating expenses covered by invoices and submit them to the headquarters finance department for archiving. Conduct physical inventory verification of assets within the unit to safeguard the cooperative’s property. Monitor Cocari’s light vehicle usage through spreadsheets to manage sectoral expense control. Perform administrative support activities following established guidelines and targets to ensure timely and accurate execution.