ADMINISTRATIVE ASSISTANT

Description

Job Summary: The professional will provide administrative and financial support, manage delinquency, and control documents to achieve optimal results for the cooperative. Key Highlights: 1. Administrative and financial support to cooperative members 2. Management of the asset area and reduction of delinquency 3. Document control and general administrative support **Job Description:** ---------------------- Provide and monitor administrative and financial support to cooperative members at the Warehouse; monitor the asset area; assist in reducing the number of delinquent members; file and control unit documents to comply with cooperative regulations and achieve optimal results. **Mandatory Requirements:** ------------------------------ * Completed high school education or currently pursuing a degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Desirable Requirements:** -------------------------- * Familiarity with accounts payable/receivable, invoice issuance, and document control; * Knowledge of administrative routines and customer service; **Employment Type:** -------------------------- CLT **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Salary:** ------------ $2,359\.00 **Benefits:** --------------- Meal Voucher; Co-payment Health Insurance Plan; Dental Plan; PPR (Profit Sharing Program); Life Insurance; Wellhub (Gympass); Educational Partnerships with Colleges and Educational Institutions/Universities COCARI. **Work Location:** ---------------------- PRUDENTOPOLIS **Additional Information:** --------------------------- Open and update registrations, complete registration forms, and forward them for analysis to ensure credit approval for sales to cooperative members. Process payments to suppliers authorized by the manager, verify goods and services received, and issue purchase requisitions in the system according to operational manuals and regulations. Collect overdue receivables, record payment clearance in the system, and deposit funds into the cooperative’s account to minimize delinquency. Assign agricultural products for debt settlement and/or producer payments under the supervisor’s guidance. Manage dispatch and receipt of mailbags to headquarters using envelopes registered on the Intranet to ensure secure document delivery to other departments and units. Control, request, and purchase office supplies to meet unit needs. Organize promissory notes, invoices, and contracts in each cooperative member’s file, track traded products, and ensure debt collection. Prepare and monitor spreadsheets for expense invoice calculations and submit them to the headquarters finance department for archiving. Conduct physical inventory of assets within the unit to safeguard the cooperative’s property. Monitor Cocari’s light vehicle usage via spreadsheets to manage sector-specific expenditure. Perform administrative support tasks in accordance with established guidelines and objectives to ensure timely and accurate execution.