ADMINISTRATIVE ASSISTANT

Description

Job Summary: The professional will be responsible for managing customer data, sales pipeline, and commercial documents, as well as analyzing performance reports, tracking projects, and supporting the sales team in administrative and financial tasks. Key Highlights: 1. Essential administrative support for the sales team 2. CRM and sales pipeline management 3. Performance indicator analysis and reporting **Job Description:** ---------------------- Perform daily and meticulous updates of customer, prospect, and sales pipeline data in the CRM system. Record and monitor the status of each business opportunity, ensuring follow\-ups are up to date. Maintain digital and physical archives of commercial documents and partner registrations, properly organized and accessible. Extract and consolidate monthly sales performance reports for submission to leadership. Create and continuously track projects and indicators on the Stratws platform. Document sales team meetings via minutes, ensuring accurate recording of action items and decisions made. Collect and analyze fuel expense and travel cost spreadsheets for the sales team. Process advance payment requests and manage travel expense reports (reimbursements). Enter contracts into the system, monitor their status, and forward them for digital signature stages. Receive "hand\-raised" leads (interested contacts via e\-mail), forward them to the responsible salesperson, and verify whether the initial contact has been made. Support leadership with ad\-hoc bureaucratic tasks and formalize procurement of materials or services required for commercial operations. Calculate, analyze, and finalize the Individual Productivity Indicator (IPI) for the team on a monthly basis, ensuring accuracy of variable compensation payments. **Mandatory Requirements:** ------------------------------ Completed high school education; CRM system knowledge; intermediate/advanced Excel skills for commission and IPI calculations; Experience in commercial administrative routines; Sales team support and performance indicator tracking. **Desirable Requirements:** -------------------------- Organization and discipline: Ability to prioritize tasks based on urgency and importance, ensuring contract deadlines and report submissions are met consistently according to the pre\-established methodology. Attention to detail: Analytical rigor to identify errors in commission (IPI) calculations, fuel expense tracking, and contract verification, preventing financial and procedural failures. Written and formal communication: Competence to draft meeting minutes and e\-mails clearly, concisely, and in accordance with standard written Portuguese, maintaining the company's professional standards. Proactivity and support: Anticipatory attitude to resolve bureaucratic and administrative bottlenecks, enabling the sales team to focus fully on selling. **Employment Type:** -------------------------- CLT **PCD:** -------- NOT APPLICABLE **Benefits:** --------------- Meal allowance via Eucard card; Eucard MultiConvenios card (debit and credit); Individual Performance Index; Birthday card; Christmas card; SESC and AMIC partnership benefits; Discount at FAG University Center; English school discounts; Co\-pay dental plan, extendable to dependents; Co\-pay health plan; Longevity bonus; Eucatur bus ticket discounts; Departmental bonus; Eu Mais Saúde program. **Work Location:** ---------------------- GIMAVE CASCAVEL **Working Hours:** ------------------------ 08:00 to 12:00 \- 13:00 to 17:00