Administrative Assistant

Description

Job Summary: Execute complex administrative and operational routines, ensuring organization, process control, and direct support to academic and administrative departments. Key Highlights: 1. Execution of complex administrative and operational routines 2. Support to academic and administrative departments 3. Organization and control of processes **1\. Position Identification** **Position:** Administrative Assistant **Department:** Administrative **2\. Brief Position Description:** Execute highly complex administrative and operational routines, ensuring organization, process control, and direct support to academic and administrative departments, guaranteeing that institutional environments and schedules are properly prepared for the full operation of activities. **3\. Duties and Responsibilities** * Open and close classrooms and administrative areas according to the institution's schedule and requirements. * Daily verification of classroom infrastructure (cleanliness, equipment, lighting, furniture, materials, and technology), ensuring everything is ready for the start of classes and services. * Organize and manage institutional schedules, room usage, laboratories, and shared spaces. * Monitor academic activity flow, supporting faculty and departments during classes, events, services, and institutional activities. * Develop, update, and analyze spreadsheets, reports, and administrative controls. * Perform data entry, verification, and tracking of information in systems and platforms. * Provide service to internal and external stakeholders, offering qualified guidance and resolving moderately complex requests. * Assist in document management: verification, organization, protocols, archiving, and digitization. * Support internal communication and logistics processes (materials, equipment, maintenance requests, and faculty support). * Monitor deadlines, organize processes, update performance indicators, and assist in standardizing departmental routines. * Track requests from coordination, leadership, and administrative departments, ensuring timely execution. * Identify operational needs and propose improvements to administrative workflows. **4\. Position Requirements** **Education:** * Currently pursuing or completed undergraduate degree (Administration, Management, Business Processes, Executive Secretarial Studies, or related fields). **Required Knowledge:** * Basic computer skills (Word, Excel, e-mail). * Writing proficiency * Internal process organization **Experience:** * Prior administrative experience (minimum 6 months to 1 year). **Behavioral Competencies:** * Proactivity and initiative * Organization * Strong communication skills and professional demeanor * Problem-solving ability * Courteous service delivery * Attention to detail * Agility and responsibility * Teamwork * Confidentiality and professional ethics **Compensation:** R$ 2.300,00 initially, increasing to R$ 2.500,00 after three months, plus meal allowance and transportation allowance. Employment Type: Permanent CLT contract Salary: R$2.300,00 \- R$2.500,00 per month Benefits: * Meal allowance * Transportation allowance