COMMERCIAL ASSISTANT

Description

Job Summary: The professional will manage and update customer and sales data, monitor the sales pipeline, organize documents, and support the sales team with reports, payments, and administrative tasks. Key Highlights: 1. Essential support to the sales team and leadership 2. Detailed management of sales data and processes 3. Analysis of KPIs and project tracking **Job Description:** ---------------------- Perform daily and meticulous updates of customer, prospect, and sales pipeline data in the CRM system. Record and monitor the status of each business opportunity, ensuring follow-ups are up to date. Maintain digital and physical archives of commercial documents and partner registrations, properly organized and accessible. Extract and consolidate monthly sales performance reports for submission to leadership. Create and continuously track projects and KPIs on the Stratws platform. Document sales team meetings via minutes, ensuring action items and decisions are recorded. Collect and analyze fuel expense and travel cost spreadsheets for the sales team. Process advance payment requests and administer travel expense reports (reimbursements). Enter contracts into the system, monitor their status, and forward them for digital signature steps. Receive "hand-raised" leads (interested contacts via email), forward them to the responsible salesperson, and verify whether the first contact has been made. Support leadership with ad-hoc bureaucratic tasks and formalize purchases of materials or services required for commercial operations. Calculate, analyze, and finalize the Individual Productivity Indicator (IPI) for the team on a monthly basis, ensuring accuracy of variable compensation payments. **Mandatory Requirements:** ------------------------------ Completed high school education; Experience with CRM systems; intermediate/advanced Excel skills for commission and IPI calculations; Experience in commercial administrative routines; Support to the sales team and KPI monitoring. **Desirable Requirements:** -------------------------- Organization and discipline: Ability to prioritize tasks by urgency and importance, ensuring contract deadlines and reporting schedules are consistently met according to the pre-established methodology. Attention to detail: Analytical rigor to identify errors in commission (IPI) calculations, fuel expense reports, and contract verification, preventing financial and procedural failures. Written and formal communication: Competence to draft meeting minutes and emails clearly, concisely, and in accordance with standard professional Portuguese, maintaining the company's professional standards. Proactivity and support: Anticipatory attitude to resolve bureaucratic and administrative bottlenecks, enabling the sales team to focus fully on sales. **Employment Type:** -------------------------- CLT **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Benefits:** --------------- Meal allowance via Eucard card; Eucard Multi-Benefits Card (debit and credit); Individual Performance Index; Birthday card; Christmas card; SESC and AMIC membership benefits; Discount at FAG University Center; Discounts at English language schools; Co-payment dental plan, extendable to dependents; Co-payment health insurance plan; Longevity bonus; Discounts on Eucatur bus tickets; Departmental bonus; Eu Mais Saúde program. **Work Location:** ---------------------- GIMAVE CASCAVEL **Working Hours:** ------------------------ 08:00 to 12:00 — 13:00 to 17:00