ADMINISTRATIVE ASSISTANT (Reception)

Description

Job Summary: A professional to perform reception duties, access and document control, material management, and general administrative support at the reception, ensuring organization and security. Key Highlights: 1. Receive and manage access for employees, visitors, and third parties 2. Control documents, materials, keys, and PPEs 3. Administrative and organizational support at the reception **Company Description** Do you know LDC? LDC is one of the world’s leading agricultural commodity merchants and processors, with a diversified portfolio spanning the entire value chain—from origination to distribution. With operations at the heart of global agricultural and food production—and guided by our strong values, rich legacy, and clear vision—we are committed to working toward a secure and sustainable future. We help feed and clothe approximately 500 million people every year, originating, processing, and transporting around 81 million tons of products annually. Structured as a matrix organization comprising 6 geographic regions and 10 platforms, LDC operates in over 100 countries and employs approximately 18\.000 people worldwide. We are guided by values that shape all our interactions at work—ethics and integrity underpin all business relationships, alongside humility, commitment, and diversity. **Job Description** We seek a professional to handle reception for employees, third parties, and visitors; manage and deliver documents and materials; reschedule vehicle unloading appointments; control visitor, fleet, and other reception-related keys and PPEs; and perform other administrative controls related to the reception. * Reception for employees, visitors, and third parties; * Validation of third-party training and onboarding; * Telephone support and call routing to responsible personnel; * Registration of employees, third parties, and visitors in the access control system, managing ID badges per RFB Ordinances No. 30 and 31; * Management of access cards for employees, visitors, and third parties; * Control and organization of PPEs for terminal visitors; * Management of document and material receipt and delivery; * Manual logging of contingency entries and exits, and archiving of contingency access documents; * Control of key issuance and custody; * Support in managing third parties at the terminal; * Water order control and fleet management; * Purchase requisition initiation; * Documental, material, and tool organization, adhering to 5S principles; * Immediate reporting to supervisors of any process or procedure deviation; * Support the Security Unit in monitoring the area outside the reception. * Commitment to good practices of the food safety management system, standards, and procedures adopted by the company to ensure product quality. **Qualifications** * Microsoft Office Suite (Word, Excel, PowerPoint) * Access Control System knowledge: Senior level * Desired: SAP system knowledge * Desired: Reception or Security training * Desired: Basic ISPS Code and Federal Revenue training **Additional Information** Additional Information for the job **Diversity, Inclusion and Equity** Diversity is part of our DNA. LDC consistently strives to create a diverse and inclusive workplace where everyone can thrive. We respect and value talent across all genders, ages, races, ethnicities, sexual orientations, religions, and disabilities. Diversity is one of our core values! This opportunity is also open to persons with disabilities (PwD). **Sustainability** The value of sustainability lies at the core of our corporate purpose. We are passionate about creating fair and sustainable value—for our business and for other stakeholders across the value chain: our people, our commercial partners, local communities, and the environment around us.