Administrative Assistant

Description

Job Summary: Professional to ensure the efficiency of the unit's administrative routines, with a focus on procurement management, material control, tax processes, and support for HR and operations. Key Highlights: 1. Focus on procurement and supplier management 2. Support for administrative, HR, and operational routines 3. Work in an industrial environment, accelerating the energy transition At **ComBio**, we channel our energy where it makes a difference. We are driven by the purpose of accelerating the industrial sector’s energy transition through innovative, efficient, and positively impactful solutions. The role’s challenge is to ensure the efficiency of the unit’s administrative routines, focusing on procurement management, material control, tax processes, and document organization. Act as support for operations and HR, ensuring accurate information flow, inventory control, internal request handling, and supplier relationship management. If you believe in the power of energy to transform the world, join our team. **What You’ll Do Here:** ---------------------------------- **Procurement and Supplier Management** * Purchase requests, quotations, and development of suppliers for materials and services. * Procurement process management: material requisitions, invoice verification, and order tracking. * Physical verification of materials and biomass, ensuring warehouse organization and inventory control. * Warehouse administration, including control of material inflows and outflows. * Monitoring of material consumption, conducting biomass inventories, and fulfilling PPE requests. **Tax Processes and Systems** * Invoice entry into systems, reconciliation of received materials, and validation of services rendered. * Submission of invoices to headquarters and scheduling of waste collection according to internal procedures. **Administrative, HR, and Operational Support** * Support for administrative routines: physical and digital document organization and archiving, calendar management, and preparation of operational reports. * Support for HR and operational activities: leave and vacation tracking, training coordination, and communication with suppliers and field teams. * Collection and organization of employee documentation, electronic timekeeping management, and justification tracking. **What We Expect From You:** ---------------------------- * Currently enrolled in or graduated from a bachelor’s degree in Administration, Human Resources, Business Management, or related fields; * Experience in administrative routines within an industrial environment, especially in documentation control and organization; * Intermediate proficiency in Microsoft Office; * Aptitude for using digital systems and platforms. **Benefits for You:** ------------------------- * Annual PLR (Profit Sharing): based on goals and results. * Mobility via Flash (flexible card). * Meal benefits via FLASH, including on-site meals depending on the unit. * 6-month maternity leave and 20-day paternity leave. * Medical, dental, and life insurance. * Pharmacy benefit program to facilitate health care. * ComBio Health and Wellness Program: TOTALPASS partnership with over 1,300 gyms; SESI partnership. * ComBio Corporate University + discounts at various educational institutions