Construction Administrative Assistant

Description

Job Summary: KW Brasil is seeking talented individuals who believe in the power of leadership and excellence to support administrative routines on construction sites with agility and organization. Key Highlights: 1. Dynamic and challenging work in construction site environments 2. Focus on operational excellence and attention to detail 3. Culture of collaboration, trust, and mutual respect **KW Brasil seeks talents who believe in the strength of leadership and excellence in everything they do.** We are a dynamic company driven by innovation and collaboration. Our purpose goes beyond business: we protect what truly matters — our culture, our teams, and our clients. Our commitment to operational excellence motivates us to act with precision, strategy, and attention to detail. We seek individuals who constantly challenge themselves, lead by example, and transform every opportunity into a new step toward the future. If you identify with this purpose, join us and grow! **HOW IT IS TO WORK AT KW BRAZIL** **We protect what matters** Our commitment is to ensure a safe and reliable environment where everyone can operate with confidence and autonomy. **We lead in an inspiring way** We believe in the positive impact of leadership that motivates, guides, and empowers people to give their best. **We communicate clearly and build relationships** Transparency and respect form the foundation for genuine connections, fostering a collaborative and highly trusting environment. **We work with interdependence** We know success is built collectively. We cooperate, learn from each other, and grow as one unified team. **We pursue operational excellence** We do things well, with attention to detail and commitment to delivery. Our pursuit of continuous improvement sets us apart. If you identify with these values and want to join a team that transforms challenges into opportunities, come to KW Brasil! **Responsibilities and Duties** **Position Challenges:** Supporting administrative routines on construction sites with agility and organization, ensuring support to operational teams and management on a day-to-day basis. You will be responsible for handling simultaneous demands, document control, employee onboarding, deadline tracking, and administrative support to work fronts. The challenge lies in maintaining process fluidity in a dynamic environment while ensuring attention to detail, adherence to deadlines, and efficient operational support. **Working alongside a team that delivers excellence, you will:** Carry out employee onboarding processes, timekeeping control, document submission, and contract follow-up for personnel assigned to construction sites; Support the administrative department by organizing documents, entering data into systems, managing materials, and preparing operational reports; Monitor personnel movement across construction fronts (onboarding, offboarding, and transfers); Assist with logistics for new employee onboarding and mandatory training programs; Maintain relationships with suppliers and support administrative procurement processes when required. **Requirements and Qualifications** **Required:** Completed high school education (a bachelor’s degree in Administration, Human Resources, or related fields is desirable); Prior experience in administrative routines and/or HR departments, preferably in industrial or construction environments; Basic knowledge of Excel. **You stand out if you have:** Experience in service-providing companies, construction, or civil engineering firms; Knowledge of labor legislation, safety regulations (NRs), and ASO control; Experience with ERP systems. **Additional Information** **OUR BENEFITS** We offer a healthy work environment and benefits**\*** that promote well-being: . Health insurance plan . Meal allowance or local restaurant voucher (depending on work model) . Food allowance . Transportation allowance . Life insurance * Benefits are configured according to eligibility rules. ### **Join KW!** We are a reference in engineering services for industrial demands and operate in the following areas: Electromechanical maintenance and assembly Scaffolding and access solutions Industrial painting Refractory lining drying and heating Hot and cold thermal insulation Industrial air conditioning and thermal comfort #### **Where KW Is Located** Headquartered in Fortaleza/CE, with business units in Barcarena/PA, Pecém/CE, São Luís/MA, Vitória/ES, and Volta Redonda/RJ. KW operates nationwide, serving clients across diverse sectors. #### **KW Brasil seeks proactive professionals who love working with excellence, attention to detail, and teamwork** We are a dynamic and innovative company, driven by the purpose of “protecting what truly matters” — our culture, our team, and our clients. Here, operational excellence is our engine, but caring for people is the heart of our work. #### **Being KW means…** Leading with purpose: inspiring through example and transforming attitudes into results. Acting with precision: caring for details to guarantee quality and safety in everything we do. Building together: recognizing that our greatest achievements are born from collaboration, trust, and mutual respect. Innovating courageously: challenging the status quo, bringing forward new ideas, and learning every day. Valuing every life: prioritizing safety, well-being, and growth for all employees. #### **Reasons to be proud of being KW** Great Place to Work (2025\), certified by FIA — reinforcing our genuine commitment to culture and professional environment; Operational Excellence is our essence — we do things well, from start to finish; Respect for people is our core value — the foundation for close and supportive leadership, inclusion, and proactivity; Purpose-driven innovation — applying advanced technologies to create opportunities and accelerate learning. #### **Join Us** If you identify with these values and want to transform challenges into achievements — grow with us!