Documentation Analyst

Description

Job Summary: Manage, issue, and verify foreign trade documents, ensuring legal, tax, and logistical compliance. Key Highlights: 1. Central role in import and export operations. 2. Ensure compliance with customs regulations and international regulations. 3. Opportunity to optimize documentation processes. **About Xerox Holdings Corporation** For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client\-centric and digitally\-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com. **Scope of Activities:** Manage, issue, and verify documents related to foreign trade operations (imports and exports), ensuring all processes comply with legal, tax, and logistical requirements. **Main Responsibilities:** * Issue and review export and import documents, such as **invoice, packing list, certificates of origin, BL/AWB, among others**. * Ensure compliance with **customs regulations and international regulations**. * Interface with internal departments (sales, logistics, finance) and external parties (customs brokers, freight forwarders, customers, and suppliers). * Monitor document flow from origin to final cargo destination. * Track deadlines and ensure documents are available for shipment and customs clearance. * Update internal systems with document and shipment status. * Support internal and external audits with relevant documentation. * Identify opportunities to improve documentation processes and propose solutions. **Requirements:** * Bachelor’s degree in **International Trade, Business Administration, International Relations, or related fields**. * Prior experience with **international trade documentation**. * Knowledge of **Incoterms, customs regimes, foreign trade legislation, and ERP systems**. * Intermediate to advanced English (preferred). * Proficiency with control tools (Excel, document management systems). **Desired Competencies:** * Attention to detail and organizational skills. * Strong communication and interpersonal skills. * Ability to work under pressure and meet tight deadlines. * Proactivity and sense of responsibility. \#LI\-MC1 \#LI\-DNI