ADMINISTRATIVE ASSISTANT - WAREHOUSE

Description

Job Summary: Professional to perform various administrative tasks, including preparing reports, maintaining controls, handling internal communications, and organizing documents. Key Highlights: 1. Performing administrative and internal communication activities 2. Responsible for controls, records, and document organization 3. Providing administrative support and telephone assistance * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing tasks in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, screen topics, and forward calls according to the availability of the person being contacted, providing the most appropriate solution in each case; * Make external and internal calls directly or through the switchboard operator, transferring the call to the requester or delivering messages as needed; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in tax ledgers, registering supporting documentation; * Control requests and receipts of consumable materials, preparing request forms and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental duties, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging their forwarding; * Monitor the progress of official matters or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking necessary actions to meet service requirements. **Requirements and Qualifications** * Completed Bachelor’s degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Proficiency in computer applications — user level. **Additional Information** **SPDM** — Paulista Association for the Development of Medicine — is a non-profit, philanthropic civil association, recognized as being of federal, state, and municipal public utility, respectively by Decrees No. 57.925 of 03/04/1966, No. 40.103 of 05/17/1962, and No. 8.911 of 07/30/1970. SPDM’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of action through ongoing projects in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM effectively contributes to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to ensure universality and equitable access to healthcare, essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to deliver their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value the sharing of ideas, fostering a team-oriented workplace culture, and respecting diversity and inclusion. **MISSION** To provide excellent, non-discriminatory healthcare to all citizens, without prejudice, distinction, or classification. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **The Hospital** Inaugurated in 2008, the Municipal Hospital of Barueri – Dr. Francisco Moran is the most modern hospital in the region, equipped with high-tech instruments, serving as a reference center for internal medicine and highly complex surgical cases, including: Anesthesiology (pre-operative), Adult Cardiology, Oral and Maxillofacial Surgery, Head and Neck Surgery, Cardiac Surgery, General Surgery, Orthopedic Surgery, Pediatric Surgery, Reconstructive Plastic Surgery, Thoracic Surgery, Vascular Surgery, Gynecological Surgery, Obstetrics (High-Risk Prenatal Care), Dermatology, Adult and Pediatric Endocrinology, Adult and Pediatric Nephrology, Neonatology (Premature Infant Outpatient Clinic), Ophthalmology, Adult and Pediatric Pulmonology, Proctology, Clinical Oncology, Orthopedics and Traumatology, Psychiatry, and Physical Medicine and Rehabilitation. The Municipal Hospital of Barueri “Dr. Francisco Moran” has been managed by the Paulista Association for the Development of Medicine (SPDM) since July 2017, under a management agreement with the Municipal Government of Barueri. Since assuming management, SPDM has pursued excellence in public healthcare delivery. Social responsibility initiatives and commitment to the principles of Brazil’s Unified Health System (SUS) have consistently guided its policies.