ADMINISTRATIVE ASSISTANT - WAREHOUSE

Description

Job Summary: The professional will perform various administrative and support activities, including report preparation, document control, internal and external communication, and file organization. Key Highlights: 1. Comprehensive administrative and support activities 2. Internal and external communication 3. Document organization and control * Perform diverse administrative tasks, preparing charts, maps, and reports; * Carry out various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls directed to your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, preparing the request form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill sector-related tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain departmental document files and card indexes, performing classification, labeling, and storage; * Review, process, and/or instruct procedures related to your work unit, arranging their forwarding; * Monitor the progress of correspondence or procedures relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed undergraduate degree in Secretarial Studies and/or Administration; * Prior experience in the field is required; * Computer literacy — user level. **Additional Information** For this opportunity, our **salary range** is between R$ 2.453,00 and R$ 2.753,00 + 20% Hazard Pay. **Benefits:** Transportation Allowance or Parking, On-site Meal, Meal Voucher, Life Insurance, and Daycare Assistance (per Collective Bargaining Agreement). **Working Hours:** Monday to Friday, from 08:00 to 17:00, with a 1-hour break. **Job Activities Description:** Verify whether the invoice (DANFE) matches the purchase order and received goods; Monitor material and medication delivery deadlines to ensure supply continuity; Handle loan/exchange arrangements with affiliates; Register loan entries and exits in the computerized system; Organize documents and files; Complete and update daily control spreadsheets; Collaborate with Medical Coordinators of each specialty to assess commonly used materials per procedure, as well as classify items designated for urgent, emergency, and outpatient use; For materials classified as urgent or emergency, define, together with the Medical Coordinator, the required stock quantity to be kept available within the hospital and coordinate with the Central Sterile Supply Department (CME) (assess physical storage capacity). **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit, philanthropic civil association, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has expanded its scope of operations through projects currently under development in Social Assistance and Education. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to healthcare — essential elements for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture, respect for diversity, and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic healthcare organization. **VALUES** * Training and Development * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **HMVJS** The history of the Municipal Hospital Vereador José Storopolli began in the early 1980s. Residents of Vila Maria Baixa and Parque Novo Mundo, led by regional municipal councilors, waged numerous campaigns against the Municipal Health Department to build a hospital addressing regional demand. The hospital — initially nicknamed “Vila Maria” — was thus constructed, with expectations of high-resolution and high-performance service. It was named after influential regional politician Councilman José Storopolli, whose family donated the land for construction. However, from its inauguration in 1992 until July 1994, its Surgical Center remained inactive, as did its surgical ward, orthopedics ward, and Intensive Care Unit.