Human Resources Assistant | Payroll Department

Description

Job Summary: We are seeking a Human Resources Assistant (Payroll Department) to support labor routine tasks, employee assistance, and payroll management. Key Highlights: 1. Handling labor routine tasks and employee relations 2. Focus on payroll processing and benefits administration 3. Opportunity to join the People Management team Behind everything we deliver at ICI, there is a team of indispensable professionals. We are looking for a Human Resources Assistant (Payroll Department) who wants to be part of the People Management team. **Responsibilities and Duties** * Support activities related to labor routines and labor relations, such as payroll processing, vacation management, contract termination, calculation of labor charges, and internship administration, ensuring full compliance with legal requirements; * Provide assistance and support to employees and managers by delivering information and guidance on payroll-related matters, internal procedures, and policies; * Prepare and submit all required documentation for tax deductions, benefits, and payroll deductions; * Maintain control and prepare documents related to warnings and suspensions; * Develop, document, and implement procedures to streamline payroll processes. Stay up-to-date on state and federal payroll tax legislation; * Monitor employee working hours, record and track medical certificates and declarations, perform monthly time sheet closing, and manage overtime banks; * Administer company-provided employee benefits, arranging their delivery and collecting necessary information for maintenance (enrollments, changes, and cancellations), ensuring timely benefit payments to employees. **Requirements and Qualifications** **Requirements** * Proven experience as a Payroll Analyst/Assistant; * Practical experience with payroll software (including ADP); * Knowledge of E\-SOCIAL; * Familiarity with Excel and spreadsheets; * Excellent analytical skills; * Ability to work under tight deadlines; * Bachelor’s degree in Human Resource Management, Accounting, or related fields. **Skills** * Strong communication and teamwork skills; * Punctuality and commitment are essential; * Patience and ability to work under pressure; * Proactivity, initiative, and empathy. **Additional Information** **Work Schedule:** * Monday to Friday, 7 daily working hours (9:00 AM – 12:30 PM and 1:30 PM – 5:00 PM\). **Work Modality:** * On-site. **Work Location:** * Cabral \- Curitiba/PR. **Benefits:** * Meal allowance and/or food voucher; * Transportation voucher for on-site and hybrid employees; * Health insurance: we offer a special Sul América plan (private room) with no co-payment! Enjoy the peace of mind of an exclusive plan with no additional co-payment costs! * Dental insurance with no co-payment; * Extended maternity and paternity leave; * Childcare allowance: financial support for children aged 0–6 years, available to employee mothers and fathers; * Life insurance; * “Leve a Vida Leve” Program: diverse and ongoing mental health initiatives; * “Acolher” Program: in-house psychological support; * Professional development: facilitated courses and certifications provided by the organization; * Internal selection processes: exclusive job openings for employees; * Training sessions and events for knowledge refreshment and exchange; * Partnerships with educational institutions and language schools; * Partnerships with restaurants in Curitiba/PR; * Total Pass: access to gyms and studios nationwide; * Birthday day off; * ‍ Changing rooms and showers: for employees arriving by bicycle or exercising during breaks — available at our headquarters in Curitiba/PR for on-site and hybrid employees; * Option to purchase goods through our partner network via the Cartão Qualidade (https://cartaoqualidade.ici.curitiba.org.br) — check availability in your region. We are the **ICI – Instituto das Cidades Inteligentes**, an organization with over 25 years of experience, dedicated to transforming public management through Information and Communication Technology (ICT). Headquartered in Curitiba (PR), we provide innovative solutions in portals, applications, information systems, citizen service platforms, and ICT infrastructure. We support municipalities throughout their journey toward becoming smart cities. We proudly serve clients including the Municipal Government of Curitiba—named the world’s smartest city in 2023 by the World Smart City Awards—as well as Nova Lima (MG), Florianópolis (SC), Osasco (SP), Londrina (PR), Ponta Grossa (PR), Maringá (PR), Anápolis (GO), and Uberlândia (MG). We are driven by the purpose of improving people’s lives and transforming cities through impactful Information and Communication Technology. Join us in building a better, more connected future!