Administrative Analyst

Description

Job Summary: The Administrative Analyst is responsible for executing the unit’s administrative activities, safeguarding support processes and contributing to operational high performance. Key Highlights: 1. Execution of administrative and personnel activities 2. Monitoring of permits and licenses 3. Support in audits and inventory control The Administrative Analyst is responsible for executing the unit’s administrative activities, safeguarding administrative support processes in accordance with the Company’s Policies and Procedures, thereby contributing to the unit’s operational high performance. Agrofel has long stood alongside rural producers—from planting to harvest—providing all inputs, grain receiving, and commercialization services. More recently, we launched Agrofel Financial Solutions, which, combined with Agrofel Bank, consolidates our integrated solutions platform, expanding opportunities for rural producers to prosper and grow their businesses throughout the entire crop production cycle. **Responsibilities and Duties** * Issue Purchase Orders (POs) for procurement and service contracting at the Unit according to company procedures, and obtain supporting documentation from suppliers for payment of Autonomous Payment Receipts (RPA’s). * Execute the Unit’s personnel administration activities—including hiring, termination, vacations, medical exam referrals, timekeeping, PPE requisitions, etc.—in coordination with and in accordance with the People Department’s procedures. * Receive regulatory inspections during on-site visits to the Unit and support related requests. * Monitor expiration dates of permits and other licenses required for issuing invoices, as well as verify invoice status with SEFAZ as needed. * Ensure expense and spending verification for the Unit’s corporate card transactions, in accordance with company procedures. * Monitor the Unit’s Accounts Receivable and identify deposits, as well as ensure proper allocation of payments for financial expenses related to the Unit. * Monitor and respond to external and/or internal audit-related requests and processes. * Control, request, and store preliminary injunctions filed by clients claiming exemption from Funrural. * Monitor expiration dates of permits and other licenses required for issuing invoices, as well as verify invoice status with SEFAZ as needed. * Monitor the Unit’s Accounts Receivable and identify deposits, as well as ensure proper allocation of payments for grain contracts and other financial expenses related to the Unit. * Maintain the Unit’s upkeep, hygiene, and presentation. * Support and assist in inventory control (where applicable to the Unit’s structure), including physical counts and/or reconciliations performed jointly with the team. * Resolve outstanding client grain balances, monitor pending balances (financial discounts/physical reconciliations), and justify and document such items accordingly. * Process credit release requests based on information and assessments provided by the Commercial Department. * Issue grain purchase contracts (available purchase model and lot), collecting signatures and supplementary documents. **Requirements and Qualifications** Bachelor’s degree Strong organizational and communication skills Basic knowledge of tax and accounting principles. **Additional Information** Unimed Health Plan; Dental Plan; Life Insurance; Annual Profit-Sharing Bonus (PLR). We are an agribusiness company founded nearly five decades ago. We accompany farmers through every stage of production—from planting to harvest—with bulk grain units, agricultural input stores, and agribusiness financial solutions, operating across Southern Brazil. At Agrofel, a new page is written each day—where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** To provide sustainable solutions for our customers—from planting to selling their produce. #### **Our Values:** **Value Creation:** We pursue entrepreneurship aimed at generating value for our customers, suppliers, and shareholders through innovative actions that ensure our sustainability and growth. **Passion for What We Do:** We work with dedication and diligence, fostering teamwork and recognizing internal talent. **Customer Focus:** We operate with a high level of commitment, respect, and appreciation for our customers, aiming to satisfy their needs. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act in favor of sustainable development, promoting social initiatives that enhance quality of life in the communities where we operate.