HR Administrative Assistant

Description

Job Summary: A professional to support employees and perform administrative tasks and HR/People Department routines, assisting teams. Key Highlights: 1. Employee support and administrative routines 2. Management of onboarding, offboarding, and benefits processes 3. Support for internal events and communication Provide employee support; perform various administrative tasks, such as typing, classifying, collecting, preparing spreadsheets, reports, and surveys; organize and archive various documents; manage employee onboarding and offboarding processes—including scheduling admission and dismissal medical examinations, registering new hires, managing timekeeping routines (verifications, adjustments, controls, issuing pay slips, etc.), controlling and processing vacation requests, and controlling and scheduling periodic medical examinations. Manage benefits, maintain updated HR metrics; assist in organizing events and producing materials; support HR Assistants, Analysts, and Managers in daily HR operations. Responsibilities: * Manage the employee onboarding process, requesting documentation, scheduling admission ASO exams, opening accounts, monitoring probationary contracts, and communicating relevant information to Accounting. * Guide new employees on system access (Data Web, Portal, Panvel pharmacy network, etc.). * Provide employee support, clarifying inquiries or referring them to respective responsible parties. * Maintain updated employee history, registration records, and receipts. * Perform various administrative tasks: typing, classifying, collecting, preparing spreadsheets, reports, and surveys; reconciling data; organizing and archiving various documents. * Administer company benefits (e.g., enrolling and removing employees from health plans, issuing Sindilojas cards, managing and purchasing transportation vouchers, Panvel pharmacy network benefits, uniform-related matters). * Monitor expiration dates of probationary contracts and request employee signatures. * Perform timekeeping controls and adjustments, issuing pay slips for employee verification and handling all other timecard-related routines. * Generate Bank of Hours reports and inform responsible parties regarding elimination deadlines. * Communicate to Accounting merit awards, promotions, transfers, or role changes. * Monitor vacation expiration dates, issue receipts, and process payments. * Handle offboarding procedures, including issuing prior notice letters, termination settlements, forwarding settlement payments to Finance, and union homologation. * Prepare documentation for labor lawsuits. * Assist in developing, planning, monitoring, and executing the annual internal events calendar—including associated budgets and presentations to Area Management for approval. * Arrange purchase and delivery of gifts for commemorative dates. * Compile a monthly list of birthdays and disseminate it to interested parties via the Portal. * Develop, disseminate, and keep internal information updated through communication channels (e-mails, WhatsApp, Portal, etc.). * Schedule admission and dismissal medical examinations. Monitor periodic medical examinations, absences, PGR, and PCMSO. Work Environment: Administrative, welcoming, and stable work environment. Benefits: Pharmacy Network Benefit Transportation Voucher Corporate University Referral Program Others: Health plan contribution, quarterly performance-based incentive program. Partnerships Requirements: Bachelor's degree in Administration. Desired experience: 1 year working in the People Department. Compensation Notes: