Facilities Analyst

Description

Job Summary: Professional responsible for managing internal demands related to third-party services, procurement, inventory, and infrastructure, ensuring essential support to all other departments of the company. Key Highlights: 1. Manage company assets, materials, and inventory. 2. Monitor and evaluate third-party service delivery. 3. Support internal events and integration initiatives. **Purpose of the Position** To perform and ensure daily fulfillment of internal demands concerning third-party services—including building maintenance, cleaning and conservation, telecommunications and IT—as well as procurement of consumables and inventory control and organization, prioritizing a support structure that enables all other company departments to remain focused on their core activities. **Responsibilities and Duties** 1\) Control company assets and materials, including warehouse management, inventory, and fixed assets, ensuring registration, asset identification, location updates, and movement control (receipts, transfers, and disposals) in the system, as well as monitoring minimum and maximum stock levels across all units. 2\) Control the allocation of items and equipment to employees—including onboarding kits, IT peripherals, office supplies, and access credentials—ensuring movement registration in the system, formalization of responsibility agreements, and coordination with the Human Resources department. 3\) Manage corporate travel processes, including needs assessment, budget preparation, hotel bookings, and ticket procurement, in accordance with internal guidelines. 4\) Monitor and evaluate third-party service delivery—including cleaning, conservation, building maintenance, telecommunications, and IT—ensuring service quality and contractual compliance, aligned with the immediate supervisor. 5\) Control access for third-party service providers and visitors, providing guidance and ensuring adherence to internal policies, as well as facility security and appropriate usage. 6\) Ensure organization, conservation, and functionality of corporate environments—including common areas, meeting rooms, and communal spaces—guaranteeing proper utilization and preparation for activities and events. 7\) Manage employee support services—including breakfast provision and operational support for internal routines—ensuring organization, hygiene, and resource availability. 8\) Support the execution of internal events and integration initiatives, in collaboration with the Human Resources department, contributing to activity planning and implementation. **Requirements** * Bachelor’s degree in related fields, or currently pursuing a postgraduate program in the area * Driver’s license category \\"B\\" **Desirable:** * 2–5 years of experience in this role **Behavioral Competencies Sought:** * Collaboration mindset * Sense of urgency * Logical reasoning * Critical thinking * Multitasking ability * Resilience * Communication skills * Organization and articulation of ideas * Priority management * Risk awareness **Technical Competencies Sought:** * Written fluency * Verbal fluency * Text interpretation—reading and listening * Basic instructional skills * Proficiency in commercial mathematics * Data analysis and processing tools * Indicator interpretation * Medium-complexity negotiation skills * Intermediate-level Office suite proficiency * ERP system user