Receptionist (Office)

Description

Job Summary: A professional responsible for telephone and in-person reception, mail correspondence control, support for internal communication, meeting room management, and office supply inventory control. Key Highlights: 1. Public reception and mail correspondence control 2. Support for internal communication initiatives 3. Inventory management of materials and equipment **Description:** Receive external visitors and phone calls, identifying individuals and/or topics to be addressed, taking messages or transferring calls according to subject matter or requested contact. Maintain control over outgoing and incoming correspondence and documents handled by the office, recording dates of dispatch or receipt and postal expenses, forwarding them to the administrative department, as well as preparing envelopes and making correspondence available for pickup. Provide support for internal communication activities, arranging birthday cards, invitations, information bulletins, and reviewing the internal newsletter—submitting it for approval and distributing it when necessary. Manage meeting room reservations, ensuring proper organization and availability of required materials. **Manage inventory of office supplies, such as:** printer cartridges, pens, pencils, envelopes, official letterhead paper, and others—ensuring availability and placing orders upon coordination approval and within pre-established budgets. Ensure the proper functioning of all telecommunication systems—including telephone, internet, fax, printers, and other equipment under responsibility—reporting malfunctions and/or maintenance needs to the relevant personnel. **Remuneration Notes:** Not disclosed