Administrative Assistant

Description

Job Summary: We are seeking a proactive Administrative Assistant who loves what they do, seeks new knowledge, and aligns with our purpose of transforming people and organizations through a culture of planning. Key Highlights: 1. Administrative support across various departments 2. Assistance in procurement processes and document management 3. Collaboration in organizing internal routines and processes **Job Description** We are looking for an **Administrative Assistant** to work in **Campinas/SP (Swiss Park)** under a **CLT employment contract**. We seek talents who love what they do, are proactive, pursue new knowledge, and align with our purpose: "Transforming people and organizations through a culture of planning." Apply now and join the Planit team!! **Responsibilities and Duties** * Provide administrative assistance to various company departments, supporting daily operational demands; * Request, receive, and manage the dispatch and receipt of correspondence and documents addressed to notary offices, postal services, and motorcycle courier services; * Assist in procurement processes, including price quotations, budget preparation, and communication with suppliers; * Handle telephone calls, directing them appropriately and providing information when necessary; * Provide administrative support and service to employees for internal administrative requests; * Conduct price quotations and organize corporate travel, including researching flights, accommodations, and other related needs; * Support general administrative routines of the company, contributing to the organization of documents, controls, and internal processes; * Collaborate to ensure smooth administrative operations and effective interdepartmental communication; * Provide IT-related support to employees, serving as the liaison between staff and the external IT support provider; * Facilitate information management and sharing, collaborating with various departments across the company. **Requirements and Qualifications** * Completed high school education (technical or undergraduate degree in Administration or related fields is desirable); * Prior experience in administrative routines; * Knowledge of procurement processes and document management; * Proficiency in computer applications and Microsoft Office suite; * Strong verbal and written communication skills; * Organizational skills, proactivity, and ability to handle multiple tasks simultaneously; * Availability to work onsite in Campinas/SP (Swiss Park). Additional Information Employment Type: CLT Duration: Indefinite Work Location: Campinas/SP (Swiss Park) * National Health Plan \- Unimed (no employee deduction; only family members’ enrollment incurs charges); * Dental Plan (optional); * Life Insurance (no deductions applied); * Transportation Allowance with 6% deduction (paid via bus card); * Meals provided at the project cafeteria (no deductions applied); * SESC partnership; * Professional Development / Training (available after 1 year). **Clude Saúde** * Telemedicine consultations with General Practitioners (unlimited usage); * Serious illness prevention program; * Telepsychology consultations (two free sessions per month and R$50.00 for each additional session); * Nutrition and fitness program; * Emotional well-being program; * Telenutrition consultation (one consultation per month \+ chat-based follow-up); * Access to health services with discounts; * 24/7 telephone medical guidance, available 7 days a week; * Medication discounts (up to 80% discount at pharmacies including Droga Raia, Drogasil, Drogaria SP, Drogaria Pacheco, Pague Menos, and others). **Partnerships:** * Partnership with Open English language learning platform; * Partnership with Movida; * Partnership with Udemy. Benefits: * Medical assistance * Dental assistance * Fuel allowance * Company-provided mobile phone * Free parking * Life insurance * Meal voucher Selection Question(s): * Have you previously conducted price quotations or communicated with suppliers? Please describe your experience. * Have you previously organized corporate travel (flights, accommodations, transportation)? Please describe the process. * What is your level of familiarity with tools such as Excel or administrative systems? * How do you organize your tasks when receiving multiple requests simultaneously? * What is your expected salary for the Administrative Assistant position? (Please avoid writing “negotiable”) * Are you available to work onsite in Campinas/SP (Swiss Park)? Education: * Completed high school education (Mandatory) Work Location: Onsite