ADMINISTRATIVE ASSISTANT

Description

Job Summary: Administrative Assistant to provide general support for operations and coordination of various administrative activities in a dynamic environment. Key Highlights: 1. General administrative support for equipment operations 2. Coordination and support for visitors and travel organization 3. Single point of contact for IT, facilities, and EHS departments MAGNA EXECUTIVE SEARCH, in partnership with a multinational company expanding in Indaiatuba/SP – Brazil, is seeking: **ADMINISTRATIVE ASSISTANT** * **100% On-site** **REQUIREMENTS:** * Bachelor's degree in Business Administration, Business Management, Secretarial Studies, or related administrative fields (final year students may apply) * Prior experience in administrative roles * Advanced English – Mandatory. * Valid Brazilian driver’s license (Category B). * Proficiency in the full Microsoft Office suite. * Availability to work in Indaiatuba/SP. **RESPONSIBILITIES** * General administrative support for equipment operations, including: o Monitoring and controlling fleet vehicle usage. o Coordination and support for visitors (clients, suppliers, and external collaborators), including meal arrangements, facility tours, meeting room reservations, and building resource management. o Acting as the primary contact and organizing travel arrangements, including documentation tracking, accommodation, flight bookings, and general guidance for external visitors. o Serving as the main contact and providing support for IT, facilities, and EHS departments, including tracking service requests and managing third-party service providers. o Monitoring inventory levels and requesting purchases of indirect materials used in operations. o Assisting with activities, events, and communications organized by the People & Culture department for employees. o Managing schedules and attendance records for operational staff. o Performing other administrative tasks as required.