INTERNAL ADMINISTRATIVE SUPPORT ANALYST - MID-LEVEL

Description

Job Summary: Responsible for handling internal and external requests, ensuring organization, agility, and quality in administrative and operational support, with a focus on compliance and optimal corporate environment functionality. Key Highlights: 1. Administrative and operational support to various departments and executive management 2. Management of resources, facilities, and services 3. Corporate environment compliance, deadlines, and organization Responsible for internal support and efficient operation of administrative routine support, ensuring organization, agility, and quality in responding to internal and external requests. Act as an operational support point for departments and executive management, contributing to process fluidity, administrative control, and appropriate management of resources, facilities, and services—focused on compliance, deadlines, and optimal corporate environment functionality. **Responsibilities and Duties** Answer phone calls and Microsoft Teams messages to ensure rapid responses to requests, objectively directing each inquiry to the appropriate department; Receive visitors and suppliers to ensure proper institutional service, acting per internal guidelines; Send internal announcements to keep teams informed, using official channels clearly; Prepare meeting rooms to ensure suitable environments, verifying cleanliness, organization, and required resources; Supervise support staff to maintain cleanliness and organization standards, assigning tasks and flagging necessary adjustments; Organize and archive documents to ensure quick access and compliance, using established filing systems and standards; Process invoices and documents to ensure timely payments, registering and tracking their workflow in the system; Log internal requests to ensure support from auxiliary departments, opening service tickets and monitoring resolution; Request quotations and monitor services to meet administrative needs, tracking negotiations and deliveries; Log and track maintenance tickets to keep facilities functional, monitoring service execution; Perform procurement to ensure material replenishment, verifying quantities and condition upon receipt; Organize business trips and travel logistics to ensure efficiency, making reservations and guiding employees; Execute expense reporting to ensure financial compliance, entering data into designated platforms; Manage corporate apartments to keep them ready for use, updating controls and restocking items; Support executive management’s requests to assist strategic routines, monitoring needs and acting promptly; Monitor the administrative environment to anticipate needs, acting preventively and informing the manager; Organize the administrative driver’s schedule to ensure task completion, planning routes and adjusting for unforeseen events; Perform job duties while fully adhering to all organizational safety, health, and environmental work standards, as well as consistently using all mandatory personal protective equipment (PPE) required for this role and department. Responsible for immediately notifying the direct supervisor of any activity posing risks to one’s own health or that of colleagues; Carry out duties in alignment with the company’s values, policies, guidelines, procedures, and processes, always focusing on organizational goals and maintaining confidentiality and protection of company information; Maintain discipline in the 5S program, aiming for safe work through workplace organization, standardization, and cleanliness; Safeguard company property under one’s responsibility and promptly report any issues or damages detected to the immediate supervisor. **Requirements and Qualifications** Completed undergraduate degree. **Additional Information** **Benefits:** Meal Voucher; Health Insurance; Dental Insurance; Orienteme – Online Therapy Platform; Edupass – Online Learning Platform; Gympass – Gym Membership Assistance; Free Transportation; On-site Meals; Profit Sharing Program (PPR). Inpasa Brasil was one of the first Brazilian industries producing **Corn Ethanol**, and today is the **largest producer** of clean, renewable corn-based fuel in **Latin America**. For every milestone or target achieved, there is a team of skilled professionals. In an innovative industry like ours, having trained professionals is a fundamental achievement—which is why we invest continuously in training, as well as in our workers’ well-being and safety, through diverse benefits.