Job Summary: The Reception and Dispatch Assistant supports daily operations by ensuring control over vehicle, visitor, and employee entry and exit, and adherence to safety standards. Key Highlights: 1. Supports daily administrative and operational responsibilities. 2. Controls vehicle, visitor, and employee entry and exit. 3. Ensures the organization of the reception area and scale, guaranteeing compliance with safety standards. **Job Purpose and Impact** -------------------------- The Reception and Dispatch Assistant will support day-to-day administrative responsibilities related to planning and scheduling varied and complex administrative support for Operations, facilitating interdepartmental collaboration. In this role, you will partner with Operations to ensure cost, quality, and safety requirements are met. Performs control of vehicle, visitor, and employee entry and exit, organizing queues for loading and unloading. Executes time clock control, invoice entry and verification, Neogrid system acceptance validation, and weighing procedures (tare and gross weights). Processes product billing for sales and transfers, verifying invoices and transport documents according to destination. Ensures organization of the reception area and scale, guaranteeing compliance with safety regulations and company policies. **Key Accountabilities** ------------------------ * Support daily operational system responsibilities, such as generating reports and entering daily and monthly activities. * Assist with inventory administration tasks, such as entering inventory adjustments, updating customer inventories, and producing short report updates. * Factory supply orders and ingredient shipments, including reviewing open purchase orders and forwarding orders to Accounts Payable for processing under supervision and guidance. * May assist in physical inventory counts. * Control vehicle, driver, visitor, third-party, and employee entry and exit; * Receive and verify driver documentation, vehicle documentation, loading orders, and invoices; * Register vehicle arrivals for reception (CIF/FOB purchases and RDS transfers) and dispatch (sales and transfers); * Validate invoices in Neogrid, acknowledging receipt of the XML file; * Create and manage reception and dispatch records in the RDS system; * Organize queues, call vehicles, and control loading and unloading flow; * Execute weighing procedures (first and second weighings – tare and gross), ensuring accurate measurement; * Create FOB sales loading documents in JDE\-E1; * Issue invoices, MDF\-e, and other transport documents; * Recharge REPOM cards when applicable; * Verify, organize, and deliver documentation to drivers, collecting required signatures; * Generate and verify daily entry and exit reports in RDS, validating against classification manifests and loading/unloading bulletins; * Forward documents for electronic signature via DocuSign; * Perform asset controls, including gate seals, loading spouts, and warehouse access; * Conduct daily and weekly checks of the scale and systems (section tests, sensors, zeroing, and weight variations); * Maintain organization of the reception area and scale, ensuring compliance with safety standards and internal company policies. **Qualifications** ------------------ * High school diploma or equivalent; * Experience handling fiscal documents (invoices and others); * Intermediate computer skills; At Cargill, every person matters. Cargill is committed to creating and maintaining an inclusive and diverse workplace where all individuals are treated with dignity and respect. Aligned with our Principles and Values, Cargill prohibits any form of discrimination and harassment against any person or applicant regarding: race, ethnicity, color, religion, nationality, ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, disability, pregnancy, genetic information, marital status, family status, country of origin, union affiliation, or any other status protected by law. Cargill also complies with all applicable national and local laws and regulations related to non-discrimination and employability. We encourage applications from women, Black individuals, and persons with disabilities (PwD) for all opportunities available on the Cargill website. To apply using chat/text, please click Apply Now button OR use this link to create a login to apply.
João Silva
Indeed · HR
João Silva
Indeed · HR
