Administrative Analyst

Description

Job Summary: Act as a focal point and process auditor, overseeing contracts, advising departments, performing follow-ups, evaluating suppliers, and consolidating metrics. Key Highlights: 1. Acting as the focal point between People Development teams and other departments. 2. Monitoring and auditing procurement processes for continuous improvement. 3. Managing and presenting OKRs and supporting supplier management. Description: * Currently pursuing or having completed a Bachelor's degree in Accounting, Economics, or Business Administration; * Intermediate/Advanced Excel skills; * Experience with RM TOTVS system is desirable; * Prior experience in administrative roles is required. Work Model: * CLT employment, hybrid work (for candidates located in Belo Horizonte and surrounding areas). * Working hours: 44 hours per week, Monday to Thursday from 8:00 AM to 6:00 PM, and Friday from 8:00 AM to 5:00 PM. * Serve as the focal point between the People Development team and Procurement, Travel, Warehouse, and other related departments. * Monitor and audit the department’s procurement processes, ensuring compliance with internal policies and identifying deviations or opportunities for improvement. * Track contract validity periods, proactively signaling upcoming expirations and alerting responsible managers. * Advise departments on procurement procedures, including Purchase Request (PR) issuance, Purchase Order (PO) approval workflows, and delivery tracking. * Conduct weekly follow-ups on pending PRs, requesting updates from buyers and accurately updating statuses. * Conduct periodic quantitative and qualitative evaluations of suppliers and service providers. * Consolidate and finalize monthly metrics for Procurement and Corporate Travel departments. * Manage, calculate, and present OKRs for involved departments. * Support supplier registration, updates, and management. * Record invoices and monitor their approval flow until completion. * Perform financial reconciliations and controls for the department, ensuring accuracy and budgetary alignment. 251127020240453903