ADMINISTRATIVE ASSISTANT

Description

Job Summary: The Administrative Assistant provides essential support to the company's administrative, financial, and operational routines, ensuring organization and efficiency. Key Highlights: 1. Comprehensive support for administrative, financial, and operational routines. 2. Integrated collaboration with various departments across the company. 3. Opportunity to develop skills in organization and control. The Administrative Assistant is responsible for supporting the company's administrative routines, assisting in financial, organizational, and operational processes. The role involves integrated collaboration with other departments to ensure organization, efficiency, and reliability of information and documentation. **1\. Administrative Routines** * Organize, archive, and control physical and digital documents. * Provide internal and external customer service (telephone, e\-mail, and in-person). * Assist in preparing spreadsheets, reports, and administrative controls. * Support general administrative activities within the department. **2\. Financial Support** * Assist in basic financial reconciliation processes (accounts receivable, freight charges, and other related tasks). * Assist in updating financial control spreadsheets, such as cash flow statements. * Support the sorting and verification of documents for financial entries. **3\. Internal Process Support** * Assist in monitoring established administrative and financial processes, such as managerial income statements (DRE) and cash flow. * Support the creation and organization of new internal procedures. * Assist in conducting simple audits, such as inventory verification or document checks. **Job Requirements** **Education** * Completed high school education. * Technical or undergraduate degree in Administration, Accounting, or related fields is desirable but not mandatory. **Desired Knowledge** * Basic computer literacy (Microsoft Office suite, especially Excel). * Fundamental understanding of administrative and financial routines. * Strong written communication and document organization skills. **Behavioral Competencies** * Organization and attention to detail. * Proactivity and willingness to learn. * Teamwork capability. * Responsibility and commitment.