Administrative Assistant

Description

Job Summary: A professional to support administrative processes, prepare documents and spreadsheets, monitor deadlines, and organize information—providing essential support to the department. Key Highlights: 1. Essential support in the management and organization of administrative processes 2. Preparation and control of various documents and information 3. Assisting employees and the general public **Responsibilities:** * Monitor administrative processes, providing departmental support; preparing spreadsheets; verifying and archiving documents; tracking deadlines; locating and monitoring processes and notifications; * Register incoming and outgoing documents, sorting them, verifying data and dates, distributing them to recipients, issuing documents, and arranging necessary signatures; * Review documents to identify irregularities, verify calculations, classify, and archive; * Update various records by conducting data collection and verification, comparing and evaluating information to meet departmental needs and support decision-making and analysis by supervisors; * Monitor contract expiration dates, adhering to organizational policies and procedures; assess potential changes to agreed terms between parties to safeguard organizational interests; * Verify and enter documents and information into company systems; * Draft and complete documents; prepare addendums; amend contractual clauses; type texts and spreadsheets; update registrations; fill out forms; draft memoranda; dispatch official letters and memoranda as instructed; * Prepare reports, forms, and spreadsheets by collecting information and verifying indices and indicators; * Develop calculation spreadsheets, organizational charts, flowcharts, as well as various reports and presentations; * Provide work-related information under supervision and based on instructions from the immediate supervisor; * Manage consumable and office supplies, checking available quantities, completing requisitions, and requesting replenishment from the responsible department; * Manage dispatch and receipt of mailbags and correspondence, recording information in pre-established logs and performing registration when required; * Assist the general public and internal employees, taking appropriate actions for relevant matters; * Perform other duties inherent to the position or assigned at the discretion of the immediate supervisor, provided the employee is qualified and such tasks align with their knowledge and experience; * Comply with Quality, Safety, Environment, and Social Responsibility standards and procedures. **Requirements and Qualifications:** * Completed high school education; * Preferred: Currently enrolled in or graduated from a higher education program; * Intermediate proficiency in Microsoft Office suite. **Benefits:** We offer an attractive benefits package, including multiple advantages that enhance employee well-being and satisfaction. All selection processes are inclusive and welcome candidates with or without disabilities, provided they meet the qualifications for the advertised positions. Minimum Education Level: High School (Secondary Education) * Transportation * Meal allowance * Medical assistance * Dental assistance * Partnerships with educational institutions * Wellhub * Multi-Benefit Card * Life insurance