Administrative Assistant

Description

Job Summary: Responsible for ensuring the proper receipt, verification, registration, and forwarding of tax and administrative documents, supporting reception routines and accounting processes. Key Highlights: 1. Organization and control of tax and administrative documents 2. Entry and verification of accounting documents in the W3ERP system 3. Administrative support and optimization of document workflows Ensure proper receipt, verification, registration, and forwarding of tax and administrative documents, supporting reception routines and ensuring that invoices, fiscal receipts, purchase orders, and other accounting documents are properly controlled, registered, and directed to the responsible departments in accordance with the company's internal procedures, contributing to information organization, record reliability, and administrative and financial process efficiency. * Receive, verify, and organize invoices, fiscal receipts, purchase orders, and other accounting documents, ensuring correct identification and prioritization for forwarding to the responsible department. * + Enter accounting and financial documents into the information system (W3ERP), recording details such as document number, receipt and due dates, amounts, and other required data. + Verify tax documents against their respective purchase orders, checking consistency of amounts, quantities, and tax-related information. + Receive incoming invoices via e\-mail, perform digital archiving on the server, printing, and physical organization for control and subsequent forwarding. + Record invoice information in control and protocol spreadsheets, ensuring traceability and organization of received documents. + Verify whether tax documents received within a given period have been properly registered and forwarded to the accounting department, preventing inconsistencies or omissions of information. + Support the control and monitoring of incoming invoices, ensuring all are properly archived and available for consultation. + Receive accounting documents from the finance department and perform necessary entries for payment file generation. + Maintain organization of physical and digital files related to tax and administrative documents under your responsibility. + Provide administrative support for reception activities, collaborating with the company's document organization and workflow.